QA4 Manual Surgery Trolley Operating Instructions Ver 2 Issue 7 Oct 2011

QA4 Surgery Trolley System – Powered Function, Version 2 Operating Instructions

Contents

Page

1. Introduction 1.1. Warnings and Cautions 1.2. Scope of Use 1.3. Equipment Classification 2. Product Specifications 3. Product Functions 3.1. Powered Trolley Functions 3.1.1. Using the Handset 3.1.2. Height Adjustment 3.1.3. Using the Backrest 3.1.4. Patient Platform Traverse (‘C’ Arm Access) 3.1.5. Using the Trendelenberg Function 3.2. Manual Trolley Functions 3.2.1. Using the Brakes 3.2.2. Using the Steering Pedal 3.2.3. Using Lateral Tilt 3.2.4. Using the Head Section 3.2.5. Using the Leg Section 3.2.5.1. Removing the Leg Section 3.2.5.2. Replacing the Leg Section 3.2.5.3. Articulating Leg Section (optional) 3.2.6. Using the Cotsides 3.2.6.1. Rotating the Cotsides 3.2.6.2. Removing the Cotsides 3.2.6.3. Replacing the Cotsides 3.2.6.4. Attaching the Full Length Cotside 3.2.6.5. Rotating the Full Length Cotside 3.2.7. Using the Emergency Backrest Release Function 3.2.7.1. Releasing the Emergency Backrest Handle 3.2.7.2. Reengaging the Emergency Backrest Handle 3.2.8. Using the Transfusion Pole 4. Battery Charging and Battery Maintenance 4.1. Power Lead 4.2. Charging 4.3. Low Battery Alarm 4.4. Manufacturers Recommendation 4.5. Battery Deep Discharge 5. Patient Weight Limits 6. K8 Pressure Care Mattress 6.1. Infection Control 7. Cleaning and Disinfecting the Trolley 7.1. Cleaning 7.2. Disinfecting 8. Product Maintenance 9. Identifying Product Labels and Symbols 9.1. Common Symbols 9.2. Steer Label 9.3. Brake Label 9.4. Leg Section Label 9.5. Head Section Label 9.6. Transfusion Pole Label 9.7. Articulating Leg Section

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© Portsmouth Surgical Equipment Ltd. All rights reserved; this document is not to be reproduced in whole or in part without the permission of the copyright owner. The company reserves the right to modify or improve the equipment referred to.11

QA4 Surgery Trolley System – Powered Function, Version 2 Operating Instructions

1. Introduction

These instructions are intended to assist you with the operation of the QA4 day surgery trolley. It is important that these instructions are read thoroughly before using the equipment. It is also important to check the trolley before use; ensure that all trolley functions operate to their full range of movement and that all detachable components disengage, re-engage and lock correctly. We recommend that the trolley is visually inspected for any loose or damaged parts, foreign bodies caught in the castors, and hydraulic fluid leakage.

1.1. Warnings and Cautions

Various warnings and cautions are made throughout these operating instructions. A WARNING is given when the personal safety of the patient or user may be affected and when disregarding this information could result in injury. A CAUTION is given when special instructions must be followed. Disregarding this information could result in permanent damage being caused to the trolley.

1.2. Scope of Use

This product is intended for use within a day surgery environment for the induction, transport, treatment and recovery of patients. Due to its extra functionality and higher weight capacity this trolley is heavier than a conventional patient transfer trolley and therefore less suitable for this function. In addition the trolley has very low ground clearance that may cause problems when traversing uneven ground. CAUTION: The trolley may be damaged by pushing it across rough or uneven ground.

1.3. Equipment Classification

The trolley has been classified as a ‘Class 1' device. © Portsmouth Surgical Equipment Ltd Document No. 992010 Issue 7, 27/10/11 Page 1

QA4 Surgery Trolley System – Powered Function, Version 2 Operating Instructions

2. Product Specifications

Fig. 1

Key to Fig. 1 A. B. C. D. E. F. G. H.

Height, MIN Height, MAX Mattress Length Trolley Length, MAX Mattress Width Trolley Width; Side Rail Width Cotside Width Brake Width (Brakes Off) Base Length Mattress Depth Trendelenberg Tilt; Trendelenberg Reverse Trendelenberg Lateral Tilt Backrest Articulation Head Section Articulation C Arm Traverse; Head End Traverse Foot End Traverse Castor Diameter Trolley Weight

680 mm 1080 mm 2040 mm 2100 mm 600 mm 655 mm 770 mm 835 mm 1190 mm 75 mm 20° 12° ±12° 0 - 65° +25/-30°

Weight Limits; Trolley Head Section Leg Section

250 kg 25 kg 50 kg

Fixed Leg Section (Standard) Weight 6 kg Articulation N/A Articulating Leg Section (Optional) Weight 8 kg Electrical Specification; Electrical: 230VAC, 50Hz, 1.3A Electromagnetic Compatibility: product conforms to EN 60601-12:1997 Battery voltage: 24V, 4.5Ah

230mm 230mm 150mm 160 kg

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QA4 Surgery Trolley System – Powered Function, Version 2 Operating Instructions

3. Product Functions

Fig. 2

Key to Fig. 2 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13.

Handset Brake Pedals Steering Pedal Lateral Tilt Handle Head Section Tilt Actuation Lever Removable Leg Section Cotsides Pushing Handles Oxygen Cylinder Mounting Trough ‘V’ Mounting for Suction Canister Mains Input/Charging Socket Handset Socket Transfusion Pole

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QA4 Surgery Trolley System – Powered Function, Version 2 Operating Instructions

3.1. Powered Trolley Functions

3.1.1. Using the Handset

CAUTION: The battery must be properly maintained in accordance with these instructions. Failure to do so will result in significant loss of charge capacity or failure of the battery. Refer to section 4, ‘Battery Charging & Maintenance’ for a full explanation on how to care for the battery.

CAUTION: Because the handset is in constant use it is particularly vulnerable to wear and tear or damage. Before use it is important to inspect the handset to ensure there is no damage to the cable or the buttons.

The following four trolley functions are electromechanical in operation and are powered from an on-board battery supply. These functions are operated and controlled through the handset (no.1, fig.2); the layout of the handset is shown below.

The handset is externally removable and plugs into the handset socket on the base of the trolley at the head end (no.12, fig.2). Note; the manufacturer recommends that a spare handset is purchased and stored in an accessible location in the event that the handset becomes damaged.

WARNING: In the event of handset damage the handset should be replaced immediately or the trolley removed from service. WARNING: Handset damage may lead to malfunction during equipment use. If a handset button becomes damaged it is possible for one of the powered functions to operate spontaneously. In this unlikely event the following actions should be taken; 1. Depress and hold the opposing function button, i.e. if the backrest is raising press backrest down. 2. Unplug the handset from the trolley. 3. Fit a new handset. 4. If another handset is not available transfer the patient to another trolley.

3.1.2. Height Adjustment

The height of the patient platform can be adjusted by using the up and down buttons on the handset. When either button is depressed the green indicator light on the handset will illuminate to indicate that the trolley is powered.

Fig 3. Key to Fig. 3 1. 2. 3. 4. 5. 6.

Battery Status LED Variable Height Functions Backrest Articulation Functions Patient Platform Traverse Functions Trendelenberg & Reverse Trendelenberg Tilt Functions Anetic Aid Logo

CAUTION: Ensure that there are no obstructions in the way before raising or lowering the patient platform. CAUTION: Ensure that there is no equipment stored in the base of the trolley before lowering the patient platform.

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QA4 Surgery Trolley System – Powered Function, Version 2 Operating Instructions

3.1.3. Using the Backrest

The backrest can be raised and lowered by using the up and down buttons on the handset. CAUTION: Ensure that there are no obstructions in the way before raising or lowering the backrest.

3.1.4. Patient Platform Traverse (‘C’ Arm Access)

The patient platform is designed to traverse longitudinally, either towards the head end or the leg end, to provide; full ‘C’ arm access, a gynae position, and improved access at the head end. The patient platform is traversed by using the left and right buttons on the handset. The mattress and patient platform are made from x-ray translucent materials. The areas of ‘C’ arm access are illustrated in fig. 4, with the trolley traversed in both directions. The trolley should be returned to the ‘neutral’ position once the procedure has been completed.

Observe that when the patient platform is traversed in either direction the mid section static frame arm is revealed. In the neutral position the traversing section of the patient platform aligns with the static arm. NOTE: The patient platform should be returned to the neutral position once the procedure has been completed, see above. CAUTION: Ensure that there are no obstructions in the way before traversing the patient platform. CAUTION: With the leg section folded down caution must be exercised traversing the patient platform towards the head end. CAUTION: When the head section is in the folded away position caution must be exercised when traversing the patient platform. There is a possibility that the head section could clash with other parts of the trolley which may result in permanent damage being caused to the trolley.

Fig. 4 © Portsmouth Surgical Equipment Ltd Document No. 992010 Issue 7, 27/10/11 Page 5

QA4 Surgery Trolley System – Powered Function, Version 2 Operating Instructions

3.1.5. Using Function

the

Trendelenberg

The patient platform can be longitudinally tilted to provide a trendelenberg (head down) or reverse trendelenberg (leg down) position by using one of the two down buttons on the handset. The head down trendelenberg button is in-filled in red to indicate that this button is used for emergency positioning. CAUTION: Ensure that there are no obstructions in the way before tilting the patient platform. CAUTION: Ensure that there is no equipment stored in the base moulding of the trolley before tilting the patient platform (NOTE: This ONLY applies when the trolley is at its lowest height).

CAUTION: The steering wheel must be disengaged manually when the trolley is pushed head first over an obstruction, i.e. a lift threshold, or damage may occur.

3.2.3. Using Lateral Tilt

Lateral tilt is achieved by rotating the lateral tilt handle (no.4, fig.2) either clockwise or anti-clockwise. To use the lateral tilt handle; extend the handle by pulling it away from the trolley, and unfold the crank handle until it locks into position. Return the handle to its stored position when not in use. CAUTION: The lateral tilt handle must be stored away to ensure that the handle does not get damaged.

3.2. Manual Trolley Functions The following functions are manually operated and are not powered from the on-board battery supply or mains.

3.2.1. Using the Brakes

All four castors are braked simultaneously by depressing either of the brake pedals (no.2, fig.2) at any point along the length of the pedal. The brakes are disengaged by lifting either pedal.

3.2.2. Using the Steering Pedal

The trolley can be manoeuvred more easily by engaging the steering mechanism. The mechanism is engaged by pressing the steering pedal (no.3, fig.2) and disengaged by lifting the pedal. CAUTION: Applying the steering pedal with excessive force, i.e. by standing on the pedal, will cause permanent damage to the mechanism.

CAUTION: The steering pedal is designed to disengage automatically when the trolley is pushed leg first over an obstruction. Attempting to prevent this will cause damage to the mechanism. The 5th wheel should be allowed to disengage and then can be reengaged after the obstruction.

Rotate Fig. 5

3.2.4. Using the Head Section

The head section is articulated by simply pulling up on the head section tilt actuation lever. The head section is also designed to be removed for specific theatre procedures; i.e. gynae and urology, to give greater anaesthetist access to the patient. Removing the head section prior to administering anaesthetic reduces the length of the backrest and the need to reposition the patient in theatre. Removing the head section also gives

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QA4 Surgery Trolley System – Powered Function, Version 2 Operating Instructions

greater access to the patient from the head end for theatre staff. Lower

3.2.5. Using the Leg Section

The trolley is fitted as standard with a non-articulating lightweight leg section (no.6, fig.2), if the trolley is fitted with an articulating leg section refer to section 3.2.5.3.

3.2.5.1. Removing the Leg Section Push Lift

Fig. 6

Push Pull

Fig. 8

Depress both buttons as shown (one button is located on each side of the trolley) and remove the leg section.

Remove

WARNING: Ensure that any persons responsible for removing the leg section adopt good posture and stance, in accordance with the relevant ‘Moving and Handling’ policies, to prevent injury to the user.

3.2.5.2. Replacing the Leg Section

Fig. 7 The head section is removed by lifting the release handle, then lowering and removing the head section from the support bracket. WARNING: When the head section is fitted on to the trolley ensure that the head section is fully engaged and securely locked in position.

Push Fig. 9 Engage the locating spigots of the leg section as shown and push home firmly until the leg section is fully engaged. WARNING: Ensure that the leg section is fully engaged and securely locked in position.

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QA4 Surgery Trolley System – Powered Function, Version 2 Operating Instructions

3.2.5.3. Articulating Leg Section

NOTE: The articulating leg section is an optional accessory for this trolley. To articulate the leg section pull up on the leg frame lever and push down on the board. To remove the leg section refer to section 3.2.5.1.

3.2.6.2. Removing the Cotsides

Ensure the cotside is in the ‘up’ position, depress the button as indicated, see fig. 11, and remove the cotside. Rotate

CAUTION: With the leg section articulated down caution must be exercised when tilting the trolley leg down, i.e. a reverse trendelenberg position. NOTE: With the articulating leg section the leg section should be articulated down to the maximum angle before being removed. This shortens the distance between the end of the leg section and the mounting sockets. This does two things; one, it provides better access to the release buttons, and two, it reduces the distance that the user has to reach to support the weight of the articulating leg section.

Push

Lift

Fig. 10

NOTE: When replacing the articulating leg section pull the actuation handle to operate the gas struts and allow the location spigots to achieve a horizontal position.

3.2.6. Using the Cotsides

The trolley is fitted with four cotsides (no.7, fig.2) that can be individually removed from the trolley or rotated through 180 degrees. Each cotside is mounted into a fixed socket that is labelled with a position number, (1) – (4), this corresponds with the numbered label on the cotside and ensures that each cotside is correctly positioned. See the following sections for more information on rotating, removing and replacing the cotsides.

3.2.6.1. Rotating the Cotsides

Depress the button as indicated, see fig.10, and rotate the cotside, the cotside will automatically relock in the next position.

Push Fig.11

3.2.6.3. Replacing the Cotsides

Align the stem of the cotside to the socket and let the cotside drop into position, the cotside will automatically lock in position when replaced. CAUTION: Ensure that the cotsides are located into their respective numbered sockets to prevent the cotsides clashing.

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QA4 Surgery Trolley System – Powered Function, Version 2 Operating Instructions

3.2.6.4. Attaching the Full Length Cotside

will automatically relock in the down position.

The optional full length cotside attaches to the trolley by hooking onto the side bar. To secure the cotside, rotate the locking clamp handle 90° in either direction, shown in fIg.13 WARNING: Failure to secure the cotside to the side bar using the locking clamp could result in injury to the patient.

Fig. 14

3.2.7. Using the Emergency Backrest Release Function

Fig. 12

The emergency backrest release handle allows the backrest to be dropped immediately from any articulated angle to the horizontal position. When the emergency backrest release handle is disengaged the backrest will not function; the backrest handle must be engaged for correct backrest operation. NOTE: It is important that staff are clearly informed as to the location of the emergency release handle, its function, and its mode of operation.

Fig. 13

3.2.6.5. Rotating the Full Length Cotside When the cotside is secured to the trolley, shown in fig. 13. Pull the handle in the up direction as indicated in fig.14 and rotate the cotside away from the trolley into the down position. The cotside © Portsmouth Surgical Equipment Ltd Document No. 992010 Issue 7, 27/10/11 Page 9

QA4 Surgery Trolley System – Powered Function, Version 2 Operating Instructions

3.2.7.1. Releasing the Emergency Backrest Handle

Lower

3.2.8. Using the Transfusion Pole

The trolley is fitted with a loose transfusion pole (no.13, fig.2) that can be fitted at any point along the side bar and secured using the hand-wheel, see fig. 16 below. To adjust the height of the transfusion pole rotate the inner pole anticlockwise and pull up to the required height, twist clockwise to relock. The spring loaded hooks on the pole are folded out to hang the transfusion bags, see fig. 17.

Fig. 15 Grasp the emergency release handle and rotate the handle anticlockwise. As the handle is released the backrest will be unsupported and will drop to the horizontal position. WARNING: Caution is required when releasing the emergency backrest handle. Once the handle is released the backrest will fall without resistance, ensure no persons are stood behind or under the backrest when the handle is released.

Fig. 16

3.2.7.2. Reengaging the Emergency Backrest Handle Manually lift the backrest until it stops. Grasp the emergency release handle and rotate the handle 90 degrees clockwise until the handle ‘clicks’ into position and physically stops. The release handle is now reengaged enabling the backrest to be operated from the handset. WARNING: Ensure that the handle is properly reengaged. Failure to do so will result in the backrest not functioning correctly and possibly disengaging unexpectedly.

Lift

Fig. 17

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QA4 Surgery Trolley System – Powered Function, Version 2 Operating Instructions

4. Battery Charging and Battery Maintenance

As with all products that use a rechargeable battery, the battery will require recharging at regular intervals. The frequency with which the battery requires recharging is dependant on the battery usage and the state of charge. If the trolley is going to be placed in storage the trolley must be charged for 8 hours every 2 weeks. Failure to do so will result in permanent battery damage. CAUTION: Only batteries supplied and approved by Anetic Aid Ltd or Portsmouth Surgical Equipment Ltd should be used. CAUTION: The battery unit should not be opened. CAUTION: Use the battery only for its intended purpose. CAUTION: Never use a battery that is damaged. CAUTION: The battery must be recycled, properly disposed of or returned to Anetic Aid Ltd or Portsmouth Surgical Equipment Ltd. The battery must not be discarded with Household waste.

charge capacity of the battery before commencing charging, this may take up to 12 minutes. Once this test is complete the battery will either; begin to charge and the battery status LED on the handset will flash ‘green’, or the battery status LED will turn solid ‘green’ to indicate that the battery is fully charged. From flat the battery will take approximately 8 hours to fully charge. Plugging the trolley in for a short period of time will only partially recharge the battery. The trolley can be left on charge permanently as there is no danger that the battery can be over charged. The control unit manages the status of the battery charge, switching the charging circuit off when the battery is full and back on when the charge dissipates below a preset level.

4.3. Low Battery Alarm

When the battery charge is low the control unit will emit a continuous ‘beeping’ tone when any one of the function buttons is being depressed, and the handset battery status LED will turn ‘amber’. This indicates that the battery must be recharged; failure to do so will result in the deep discharge protection being enabled.

4.1. Power Lead

CAUTION: Failure to charge the battery once the low battery alarm has sounded could result in a permanent loss of maximum charge capacity.

WARNING: Only use the lead supplied with the trolley for charging purposes. Do not use the lead for any other purposes.

4.4. Manufacturers Recommendation

The trolley is supplied with an IEC mains power lead which is used to charge the on-board battery.

WARNING: Visually inspect the lead for damage on a daily basis. Do not use the lead if damaged in any way.

We recommend that the battery is put on charge whenever the trolley is not in use, including overnight. Establishing this routine will ensure that the trolley does not run out of charge in the course of a day.

4.2. Charging

4.5. Battery Deep Discharge

The power lead should be plugged into a mains socket and the appliance connector end plugged into the charging socket on the trolley (no.11, fig.2). The socket should now be switched on. Once the mains power lead is connected the control unit will check the

If the battery has not been charged and the trolley is continuously used, the battery will run flat and eventually reach a ‘deep discharge’ condition. A normal 8 hour charging period will not be sufficient to recover the battery. The battery will need to be on charge for approximately 72 hours to fully recover.

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QA4 Surgery Trolley System – Powered Function, Version 2 Operating Instructions

5. Patient Weight Limits 1. Main Body; The trolley is designed to accommodate a maximum patient weight of 250kg. Patients should mount the trolley at the centre of the patient platform and their weight kept as evenly distributed as possible whilst on the trolley. 2. Head Section; The head section is designed to take a maximum weight of 25kg. 3. Leg Section; The leg section is designed to take a maximum weight of 50kg.

mattress sections to be removed from the trolley for cleaning and replacement. NOTE: The mattress parts should be visibly inspected for damage on a daily basis. If the outer mattress fabric is torn then fluids will penetrate and the mattress should be replaced. Do not attempt to repair tears or splits with self adhesive tapes.

7. Cleaning and Disinfecting the Trolley 7.1. Cleaning

WARNING: Exceeding any of the maximum specified weight limits could result in failure of the trolley and injury to the patient and staff.

The trolley should be wiped over thoroughly after each use with warm water and neutral detergent and then wiped dry using a soft cloth; adequate drying is crucial in the care and maintenance of this product.

6. K8 Pressure Care Mattress

7.2. Disinfecting

Understanding the needs for greatest possible patient pressure area care, the mattress is manufactured using the most up to date materials and manufacturing methods available. They consist of; 1. Body Mould Visco Foam; through its sensitivity to temperature this gel feel foam actually moulds to the patient’s body, relieving pressure by distributing the load as evenly as possible. 2. Flexi-Fabric; a polyurethane water resistant vapour permeable outer cover with the properties of Lycra ensures maximum effect of the body mould foams. 3. Pressure Care Properties; the effective pressure care properties of the mattress will decline below satisfactory levels after 4 years at which time we recommend the mattress be replaced. NOTE: An independent pressure care report produced by Salford University is available from Anetic Aid upon request.

6.1. Infection Control

Ultra sonic welding of materials creates an impervious seal ensuring an ideal product for infection control. Each mattress part is fixed to the patient platform with Velcro®; this enables the

The trolley should be wiped over thoroughly with warm water and disinfectant; diluted chlorine or alcohol based solutions are suitable for this purpose as is a 1% solution of sodium hyperchloride. Always ensure that the disinfectant manufacturer’s guidelines are followed. Following disinfection wipe the trolley thoroughly with warm water and dry with a soft cloth. This is very important as adequate drying is crucial in the maintenance of this product. CAUTION: Do not use; strong bleaching disinfectant solutions, organic solvents, abrasive powders or expose materials to excessive heat.

8. Product Maintenance

It is recommended that the trolley is serviced on an annual basis in accordance with the manufacturer’s service schedule. For details of extended warranties and service programmes please contact Anetic Aid. Before use, ensure all trolley functions operate to their full range of movement and that all detachable components disengage re-engage and lock correctly.

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QA4 Surgery Trolley System – Powered Function, Version 2 Operating Instructions

Because the handset is in constant use it is particularly vulnerable to wear and tear or damage. Before use it is important to inspect the handset to ensure there is no damage to the cable or the buttons; see section 3.1.1., ‘Using the Handset’, for more information. Note; the manufacturer recommends that a spare handset is purchased and stored in an accessible location in the event that the handset becomes damaged.

The following symbol indicates the safe working load of the trolley and the removable components, i.e. the leg and head sections.

Also visually inspect the trolley for any loose or damaged parts, foreign bodies caught in the castors, and hydraulic fluid leakage.

9. Identifying Product Labels and Symbols 9.1. Common Symbols The following two symbols are used on labels affixed to the trolley; read the following text for an explanation as to their specific meanings. The symbol shown below is an instruction to the reader; its literal meaning is ‘Consult Operating Instructions’, wherein the operating instructions provided with the trolley will provide further information and clarification.

9.2. Steer Label

The steer label indicates the position of the fifth wheel steering mechanism and that depressing the pedal downwards engages the steering mechanism.

9.3. Brake Label

The following symbol is an instruction to the reader but carries more force than the previous symbol, its literal meaning is ‘Attention, Consult Accompanying Documents’, wherein the operating instructions provided with the trolley will provide further information and clarification.

The brake label indicates the position of the brake mechanism and that depressing the brake pedal downwards engages the brakes.

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QA4 Surgery Trolley System – Powered Function, Version 2 Operating Instructions

9.4. Leg Section Label

The leg section label indicates that the lightweight leg section can be removed.

9.5. Head Section Label The head section label indicates that the angle of the removable head section can be adjusted.

9.6. Transfusion Pole Label

The transfusion pole label indicates the direction to turn the mechanism to lock and unlock the pole.

9.7. Articulating Leg Section Label

Note; the articulating leg section is an optional accessory for this trolley. The articulating leg section label indicates that the leg section can be articulated and removed.

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