Our cloud libraries are a plug-and-play evidence example for Action 3.17 of the Preventing and Controlling Infections Standard.
From the Reflective Questions:- “How does the organisation ensure that reprocessing of reusable medical devices follows relevant national standards and manufacturers’ instructions?”
And Examples of evidence:- “Access to or copies of manufacturer's instructions for reusable medical devices”
Providing access to manufacturers' instructions is literally what we do.
And your organisation can be set up within 24 hours.
Book a demoThis is about far more than just ticking boxes... Ensuring that your staff have access to all of your necessary Instructions for Use, Cleaning and Disinfection Guides, Sterilisation Instructions and more simply makes sense!
Surgical Instruments
The term "surgical instruments" undermines the difficulty and issues related to cleaning, decontamination and sterilisation of complex surgical instruments. These precise and complicated mechanical tools make up a small portion of the instruments they deal with daily, making it even more difficult with respect to disassembly and handling. Many cost thousands of dollars and are expected to be turned around in unreasonable timeframes.
The physical and repetitive nature of the work makes it difficult; time constraints and pressure add to this, and having to deal with the complex instruments with little or no support from the suppliers can result in catastrophic outcomes for patients. In most cases, the more complex the tools used in a procedure, the more complex the surgery is and the more that can go wrong!
Reprocessing Instructions and Assembly/Disassembly Guides should be one click away – not in a folder on the Manager's PC or in a filing cabinet in a room that is locked after hours.
Medical Equipment
Medical Equipment, their accessories, attachments and transducers are all part of AS 5369 and NSQHS Action 3.17. The RMD component of these complex devices has been trivialised by the unqualified allocation, using the Spaulding classification system as non-critical in many cases.
In most cases, the material they are made from, the interaction of these plastics and alloys with chemicals and issues related to fluid ingress, and a combination of design and materials engineering failures, make these devices and accessories, which come into contact with the patient and staff, a source of infection. This is only realised when the device or transducer finally fails and needs to be sent off for repairs and is opened up!
This ranges from Beds to TOE Probes – devices handled by Aides, Porters, ICU Nurses and Surgeons.
The Manufacturers' Instructions for Use and Cleaning Instructions are the gold standard regarding decontamination; however, in many cases, you need to go beyond that - manufacturers' recalls, addendums, and updated guides are sources of information that should be made available to all staff 24/7.
Staff & Patient Injuries
Back injuries and injuries associated with lifting and moving patients and equipment are a reality in healthcare. Support and Nursing staff are dealing with more obese patients than ever, using complex ICU Beds, Hoists and specialised theatre tables and accessories.
Manufacturer-specific instructions related to the setup, assembly and use of these devices is vital with respect to avoiding these types of incidents – however, very few hospitals can ensure the staff can access this information and recalls associated with these the use of these devices. The users range from unskilled staff with little or no experience to ICU, Theatre, ED and NPICU nursing staff are crucial to ensuring staff can meet the demands and backlogs on the services provided by hospitals.
But we've already got copies of manufacturers' documentation...
How is it stored?
Physically locked away out of sight? Electronically but organised in a manner that varies from ward to ward? Maybe a network drive? An intranet page with broken links?
Physically locked away out of sight? Electronically but organised in a manner that varies from ward to ward? Maybe a network drive? An intranet page with broken links?
How is it maintained and updated?
New documents versions and addendums get released - do they actually make it into your system? New software versions being released with corresponding documentation... Relying on one biomed to horde all the service manuals and hope they never leave?
New documents versions and addendums get released - do they actually make it into your system? New software versions being released with corresponding documentation... Relying on one biomed to horde all the service manuals and hope they never leave?
How is it searched?
Is there even a consistent file naming scheme? Do you have to manually crawl through folders and subfolders on a network drive or within an intranet page? Manufacturers get bought and sold by parent companies and devices shift around within them but should be searchable via both new and old.
Is there even a consistent file naming scheme? Do you have to manually crawl through folders and subfolders on a network drive or within an intranet page? Manufacturers get bought and sold by parent companies and devices shift around within them but should be searchable via both new and old.
What percentage of devices and instruments are covered?
If you were to actually have a hard look at it and compare it to your asset registry, what level of coverage do you really think you have?
If you were to actually have a hard look at it and compare it to your asset registry, what level of coverage do you really think you have?
Who is responsible?
There are thousands of devices, tends of thousands of reusable instruments in your hospital... it is hundreds or thousands of hours work just to get things in order, let alone audit and maintain.
There are thousands of devices, tends of thousands of reusable instruments in your hospital... it is hundreds or thousands of hours work just to get things in order, let alone audit and maintain.
Same here. Instant, standardised access from your hospital's intranet.
We provide the secured and encrypted cloud storage.
We provide the searchable User Interface via a link on your intranet.
We provide the library maintenance and updating.
We can provide an audit to help complete your coverage.
We have two libraries broken up into key areas clinical and surgical
Pricing Structure
We offer discounts for 3 year contracts and groups of hospitals, even further discounts for small hospitals.
Individual Hospitals
Save 10% on individual libraries on a 3 year contract
Save 20% on both libraries on a 3 year contract
Groups of 3 or more hospitals
Save 25% on both libraries on a 3 year contract if each hospital has >100 beds
Save 35% on both libraries on a 3 year contract if each hospital has <100 beds
We have been proudly supporting Australian healthcare since 2009
What sets BioClinical Services apart?
Our libraries are 100% healthcare-focused
We offer two shared libraries: one for clinical equipment and one for surgical instruments (think reprocessing / CSSD)
We have two levels of document hosting: shared files and private files restricted to your organisation. Others will be either 100% shared or 100% private.
We can add documents you provide us into the libraries at the relevant privacy level. Others have a "like it or lump it" approach where you get what you get and you still have to find your own way to host additional relevant documents.
We recommend that we are provided with an asset registry and that we audit your document coverage and provision missing documents as part of that process. This is a job that nobody in the hospital wants on top of their existing workload!
No library is complete and we have a document request process that keeps your staff in the loop on individual requests
We can save CSSD managers hundreds of hours work. We integrate with several scanning systems used in CSSDs to link directly to the relevant document search straight from your existing software.
