M38e User Manual April 2017

Warnings IMPORTANT – Indicates a situation that does not present any hazard but is very important in maintaining a well functioning workstation. ATTENTION – Consult manual to avoid a potentially hazardous situation which may result in minor or moderate injury.  ELECTRICAL – Indicates an impending electrical hazard which, if not avoided, may result in personal injury, fire and/or death. • The supplied power cord is rated for medical use. Connecting the cord to an outlet that is not medical grade (indicated with a green dot) will not ensure grounding protection. • Where the integrity of the external PROTECTIVE EARTH GROUND CONDUCTOR arrangement is in doubt, the equipment shall be operated from its internal electrical power source (battery). • Power cord, USB extension, and workstation are for INDOOR use only. DO NOT OPERATE OUTDOORS. • Keep power cord away from water. DO NOT PLUG CORD INTO OUTLET IF WET. • DO NOT OPERATE PRODUCT IF WET. If the WORKSTATION becomes wet, unplug it immediately, wipe off any excess liquid, and allow it to dry before using again. • Inspect power cord before integration. DO NOT USE POWER CORD IF DAMAGED. • Fully insert power cord plug into outlet. DO NOT unplug by pulling on cord. DO NOT remove, bend or modify any metal prongs or pins of power cord. • DO NOT use excessive force to make mechanical or electrical connections. • DO NOT obstruct the cooling vents. • DO NOT use an electrical extension cord with your workstation. • DO NOT use a flammable cleaner on the station as it can result in fire or explosion. • DO NOT overload the cart. Weight of all customer installed technology not to exceed 30 lbs. (13.6 kg). Weight of monitor not to exceed 15 lbs. (6.8 kg). • DO NOT operate the cart on an incline exceeding 10 degrees. • DO NOT use the cart to power equipment that is not part of the configured cart system. • DO NOT connect equipment that is not mounted on the cart into the power system outlets. The power system is designed for power cart mounted equipment only. • Equipment not suitable for use in the presence of a FLAMMABLE ANESTHETIC FIXTURE WITH AIR, or WITH METERED OXYGEN OR NITROUS OXIDE. Do not adjust lift mechanism until cart has been outfitted with technology. Failure to do so may cause the shuttle and work surface to rise rapidly when actuator is released potentially causing personal injury or damage to the cart. To avoid potential electrical shock, DO NOT simultaneously touch any cart system components and the patient or any apparatus not connected to the cart system. Electric current may try to flow through you between the M38e system and the other point of contact as it seeks the easiest path to ground.

Table of Contents Warnings

3

Introduction 5 Box Contents... 5 Specifications. . ... 6 Statement of Use. . ... 6 Overall View... 7 Get Started 8 Install the Power Cord . . ... 8 Charge the Battery (Carts w/Power, Medpak Expansions). . ... 8 Setup 9 Setup Procedure.. ... 9 Remove the Work Surface... 10 Install Keyboard and Mouse . . ... 11 Install the Monitor... 12 Install a Thin Client or Closed Laptop... 13 Install a Laptop Computer... 14 Install the Work Surface... 15 Configure the control system... 16 Operation 17 Quick Start Procedure. . ... 17 Raise and Lower the Work Surface.. ... 17 Premium Keyboard Mount... 18 Power on/Power off AC Powered Carts... 19 Power on/Power off Non-Powered Carts... 19 User Interface (UI)... 21 Adjust the Contrast of the LCD... 21 The Keyboard Light . . ... 22 The Mute Button. . ... 22 Battery Cutoff Switch... 23 Drawer Modules... 26 The Casters.. ... 28 Bidirectional Work Surface.. ... 28 Matintenance 29 Remove and Replace the Battery... 29 Remove and Replace the Input Power Fuses... 30 Remove and Replace the Battery Power Fuse... 30 Preventative Maintenance 31 Inspection Checklist. . ... 31 Troubleshooting 33 Cleaning 35 Recommendations... 35 Cleaning of High Touch Point Items... 35 Service 36 Service Request... 36 Service Level Commitment... 36 Warranty 37 Limited Warranty for M38e Computer Cart... 37 Service Details.. ... 37 Transport/Storage/Disposal 38 Standards Compliance

38 3

Introduction BOX CONTENTS

A

x2

A

M38e Cart

B

Security Keys

C

Power Cord

D

M38e User Manual

E

Accessory Kit

B C

E

E2

D M38e Carts User Manual For Models with Manual Lift and TelePresence Cart

E1

E3

E4

E1

Power Cord Clip

E2

Mouse/Keyboard Cord Clips

E3

Security Bit Kit

E4

Drawer Module Lock Overide Key †

Elevating performance, every day.

†

4

Carts Equipped with Drawer Modules Only

Introduction SPECIFICATIONS Base Size

17" x 19” (43.2 cm x 48.3 cm)

Weight

Configurations starting at 100 lb (45.4 kg)

Height Adjustment

Up to 16" (40.6 cm)

Cart Height

49.3" to 65" (125.2 cm to 165.3 cm)

Keyboard Height

4.8" (12.2 cm) of vertical travel

Work Surface

17.25" W x 10.25" D (43.815 cm W 26.035 y cm D)

Casters

4" (10.2 cm) 2 locking 4" (10.2 cm) 2 locking; optional Tracking Caster

CPU Cavity

5" (12/7 cm) 2 locking; optional Tracking Caster Accommodates 1.75" H x 18" W x 8" D (4.5 cm x 45.7 cm x 20.3 cm) USB keyboard 17.0" x 11.25" x 3.0" ( 43.8 cm x 28.575 cm x 7.62 cm)

LCD Monitor Mount

15.25" x 13.25" x 3.0" (38.735 cm x 33.655 cm x 7.62 cm) 15 lbs (6.8 kg) max. 24" Monitor max.

Keyboard Platform

Power Cord

Power Strip

2.5 ft (.75 m ) hospital grade spiral cord – extends to 8 ft (2.4 m), recharges on board technology, 120/240 VAC, 6.3 A, 50/60 Hz NEMA X3 Multiple Socket Outlet

UPS input

120 Vac, 5.1A (fused) North America

UPS output

230 Vac, 2.5 A (fused) International Models 120 Vac @1.25A

Sealed Lead Acid (SLA) Battery Lithium Battery

35 or 55 Ahr/12 V AGM (fused battery output) 12 Ahr (non-powered cart) U1-12Vdc @ 512Wh (fused battery output)

STATEMENT OF USE The M38e Mobile Computer Cart is designed and manufactured by Capsa Healthcare. Capsa Healthcare is dedicated to providing innovative quality products. Our goal is to increase the capacity to care by improving productivity, ergonomics and compliance while enhancing your facility image. • The M38e Mobile Computer Cart is a mobile computing workstation cart designed for safe use in general patient areas for the purpose of clinical data entry and retrieval and medication delivery • The M38e Mobile Computer Cart is not intended for home use • The M38e Mobile Computer Cart operates from both AC (rechargeable battery) power sources • The M38e Mobile Computer cart has no potential electromagnetic or other interference risks when operated according to guidelines covered in this instruction manual

5

Introduction OVERALL VIEW

Monitor

( customer provided )

LCD Cart Configuration Keyboard Tray

Monitor Mount

Power System Compartment ( some models )

Rear Handle Storage Bin

Screen Clamp

Manual Drawer Lock Overide

Power Cord

Locking Caster

Power Inlet

Document Cover

Non-Locking Caster Mouse Pad Mouse Holder User Interface ( Drawer models )

Drawer Module ( some models )

Laptop Cart Configuration 6

Get Started PLUG IN THE POWER CORD

Install the power cord. 1. Plug the power cord into the power inlet as shown. 2. Place the plug in the cord holder.

1

Note: If the cart has a cord retainer clip installed, flex the front of the clip down and plug in the cord.

3 2

CHARGE THE BATTERY

When a cart is new, or has been removed from service for more than 30 days, the battery will need to be conditioned. To condition the battery:

1

1. Plug in the power cord. 2. Leave the cart plugged in for approximately 8 hours. Note: The initial touch screen charge indicator reading may be incorrect. Charge the cart for 8 hours to ensure that the battery is at full charge and that the charge indicator is set to the correct level of charge.

2 7

Setup SETUP PROCEDURE 1. De-energize the M38e cart (refer to pages 18-19). 2. Remove the storage bins. 3. Remove the work surface. 4. Install the keyboard and mouse. 5. Install any technology devices • Monitor • CPU or laptop • USB hub 6. Test and Troubleshoot the installation • Make sure all connections are correct • Power the M38e cart • Start the technology devices and troubleshoot as necessary • Configure the technology devices to power on when the cart is powered on 7. Replace the work surface and storage bins. 8. Adjust lift mechanism preload on carts equipped with the manual surface lift. 9. Configure the control system. The M38e cart is now ready for use.

To fully shut down a non-powered cart: 1. Unplug the power cord. 2. Position the battery cut-off switch to the Off position. Observe local safety procedure (e.g., lock out/tag out) to ensure that cart remains de-energized during maintenance and cleaning cycles.

8

Setup REMOVE THE WORK SURFACE

1

1. Insert the security key in the lock as shown.

1

2. Turn it counterclockwise to unlock the work surface.

2

2 2

1. Lift the front of the work surface and pull it toward you.

9

Setup INSTALL KEYBOARD AND MOUSE

1. Grasp the front edge of the keyboard tray and pull it toward you to extend the keyboard tray.

1

1

Note: For units equipped with the premium keyboard mount (refer to page 17 for more information). 2. Place the keyboard and mouse on the keyboard tray.

2

2

10

1. Route the keyboard and mouse cables through the front holes of the technology tray and under the laptop tray. Secure the cables with cable ties using the smaller pass through holes provided.

Setup INSTALL THE MONITOR

1a

For pivoting monitor mount: 1. Pivot the mount head to allow access to the mounting holes. Assemble the mount to the T-Nut in the sliding track of the column with the screws provided.

1

2. To adjust the height of the mount, loosen the T-Nut screws.

3

2

4

1b

3. Slide the T-Nut and the mount to the desired height on the column. 4. Tighten all of the screws to secure the mount into position. Use the mounting screws provided with the monitor to attach the monitor to the mount faceplate.

For non-pivoting monitor mount: Use the mounting screws provided with the monitor to attach the monitor mount to the monitor. Note: The mounting holes may need to be enlarged to accommodate the monitor mounting screws. Note: If mounting screws are not provided along with the monitor, refer to the monitor documentation for the correct mounting screw size. Note: It may be easier to connect the monitor cables while the monitor is off the M38e cart.

11

Setup INSTALL THE MONITOR

1. Insert the monitor/mount assembly onto the column mount.

2b

2. Install the monitor cables if they haven't been already. 3. Route the cables to the technology tray. 4. Plug the power cord into the power strip. Note: Ensure full movement of the monitor mount! To avoid damage to the monitor connections, verify there is enough cable slack to allow for full rotation of the mount and that accessories do not interfere with the range of motion.

INSTALL A THIN CLIENT OR CLOSED LAPTOP

1. Place the laptop/thin client and power supply in the technology tray. 2. Connect the cables. 3. Plug the power cord into the power strip. Note: To operate the task light or monitor the power supply, connect the cart USB cable to the computer or a powered USB port or hub. Note: A small form-factor computer may be mounted to the rear column. Contact Capsa Healthcare for more information at: [email protected] or 800-437-6633 for more information.

12

Setup INSTALL A LAPTOP COMPUTER

1

1. Place the laptop on the wire-form platform. • Connect the cables to the laptop • Plug the power supply into the power strip

2

L1

Note: Use self-adhesive hook and loop material to anchor the laptop to the platform. Note: to operate the task light on a non-powered cart, plug the black USB cable into a powered USB port or hub.

2. Open the laptop and rest the lid against the column.

2

Note: Use the thumb screws to raise the rear of the laptop platform so the bottom of the screen will be visible when the work surface is installed.

3

2

1

1. Loosen the monitor clamp screw. 2. Lower the monitor clamp until it contacts the top of the monitor as shown. 3. Tighten the monitor clamp screw.

3

13

Setup INSTALL THE WORK SURFACE

1. Align the work surface rear pins with the openings on the brackets of the technology tray as shown.

1

1 2

2. Lower the front of the work surface and engage the latches at the front of the technology tray.

2

2

1. Turn the security key clockwise to lock the front latch.

1

2. Remove the security key.

2

14

Setup CONFIGURE THE CONTROL SYSTEM The electronic drawer control system offers a number of configurable features which aid cart and fleet management. The cart interface configuration software application, manual and drivers are available for download at – www.capsahealthcare.com. Control system features available for configuration are listed below: Keyless Entry System PIN Number Management – The drawer control system stores up to 128 PIN numbers. PIN numbers control the locking mechanism for the storage and side mounted drawer modules. Keyless Entry System Auditing – The drawer control system keeps a rolling log of PIN transactions listed by PIN number. Log data can be exported for off-line review. Asset ID/Tagging – The cart name and serial number are provided for asset management. The Serial number is entered into the controller at manufacture and may only be viewed with the configuration software. The cart name is displayed on the LCD and is configurable with the with the software application. Timers – The configuration software sets timers for the following: • Drawer Lock-Down Time

1 - 255 seconds

• Keyboard Light Time-out

1 - 255 seconds

• LCD Backlight Time-out

1 - 99 seconds

Power Alert/Power Management Applications The optional battery/power supply monitoring software application may be installed on the (customer supplied) installed computer. This software monitors battery usage and provides an indication of the current physical condition of the battery. The monitoring software also logs data log to either the installed computer or user's network depending on the configuration. The Power Alert/Power Management applications are available for download at: www.capsahealthcare.com.

15

Operation QUICK START PROCEDURE Good practice for starting the M38e cart is as follows: 1. Turn on the cart (refer to pages 18-19). 2. Note the condition of the battery (the cart may need to be plugged in - refer to page 23). 3. Move the cart to the desired location: • Unplug the cart from the wall outlet • Place the plug in the cord holder • Unlock the casters • Move the cart 4. Lock the casters. 5. Adjust the work surface height (refer to the section below). 6. Enter Your PIN to unlock the drawers (refer to page 24). 7. Set work light as needed (refer to page 21). 8. When you finish your work cycle return the cart and plug it in to charge. Note: Plug the cart into an electrical outlet where it will be left unattended for a length of time. RAISE AND LOWER THE WORK SURFACE

Note: Make certain the work surface, drawer module or keyboard tray will not hit obstructions above or below cart. Raise and Lower the work surface as follows: To raise the work surface: 1. Press and hold down the up arrow button as shown. 2. Release the up arrow button when the work surface moves to the desired location. To Lower the work surface: 1. Press and hold down the down arrow key as shown. 2. Release the down arrow button when the work surface moves to the desired location.

16

Operation PREMIUM KEYBOARD MOUNT To extend the keyboard tray, pull the key board tray toward you until it stops. To retract the keyboard tray, push in on the keyboard tray until it stops. To extend the mouse pads, grasp the edge of the mouse pad and twist it to the open position. To push the front edge of the mouse pad to twist it to the closed position.

Raise, Lower, and Tilt the Keyboard Tray The premium keyboard tray mount may be adjusted to position the keyboard for maximum comfort while sitting or standing. Adjust the position of the keyboard as follows: 1. Turn the keyboard mount locking knob (1) counter clockwise to free the keyboard mount.

1

1

2

2. Grasp the keyboard tray (2) and position the keyboard as desired.

2

1

3. Turn the keyboard mount locking knob (1) clockwise to lock the keyboard mount in position.

17

Operation POWER ON/POWER OFF AC POWERED CARTS To turn on the M38e cart: 1. Plug in the power cord. 2. Press and hold the Power button for 3-5 seconds.

*

+

= LOCK

LIFT

*

+

CK LIFT

= UNLO

3

1

2

4

5

6

7

8

9

Lift

Note: The UI displays the battery condition and the keypad will function.

0

Clear

Note: Plug the cart into an electrical outlet when it will be left unattended for any length of time.

Set Up

To turn off the M38e cart: 1. Unplug in the power cord, and place it in the cord holder. 2. Press and hold the Power button for 3-5 seconds. *

+

= LOCK

LIFT

*

+

CK LIFT

= UNLO

3

2

1

6

4

5

7

8

Clear

Lift

9

0

Set Up

The UI goes dark or blank and the keypad will not function. Cart power to all devices plugged into the cart power system is turned off. The cart is now electrically de-energized.

POWER ON/POWER OFF NON-POWERED CARTS To turn on non-powered carts: Note: The Power button is not used by the non-powered control system. The battery cutoff switch serves as the power switch. 1. Turn on the battery cutoff switch as shown. 2. Plug in the power cord. The UI will display the battery condition and the keypad will function. Front Cover Cut Away For Clarity

Note: Plug the cart into an electrical outlet where it will be left unattended for a length of time. To turn off the non-powered carts: 1. Unplug in the power cord. 2. Turn off the battery cutoff switch. The UI goes dark or blank and the keypad will not function. Cart power to all devices plugged into the cart power system is turned off.

Front Cover Cut Away For Clarity

18

The cart is now electrically de-energized cleaning or maintenance.

Operation POWER ON/POWER OFF NON-POWERED CARTS

Note: The M38e cart should only be powered off for the following conditions: • The audible alarm cannot be muted • When the cart will not be used for an extended period (the cart is placed in storage) • For maintenance • If the cart is moved to a different facility

19

Operation USER INTERFACE (UI)

*

+

= LOCK

*

LIFT

+

T

CK LIF

= UNLO

Storage module carts are configured with an electronically controlled locking medication drawer module. The module is controlled by the User Interface (UI). The UI controls the keyboard light, drawer control system, power supply, E-Lift, PIN entry and drawer lock.

3

1

2

4

5

6

7

8

9

Lift

0

Clear Set Up

ADJUST THE CONTRAST OF THE LCD

= LOCK

+

*

LIFT

T

CK LIF

= UNLO

+

*

The LCD level of contrast is adjusted as follows:

3

1

2

4

5

6

7

8

9

Lift

1. Press and hold down the Setup key.

0

Clear

To increase the contrast:

Set Up

2. Repeatedly press the 2 key (the up arrow) key until the display shows the desired level of contrast.

*

+

= LOCK

LIFT

*

+

T

CK LIF

= UNLO

2

3

4

5

6

7

8

9

Clear Set Up

20

To decrease the contrast:

1

0

Lift

1. Press and hold down the Setup key. 2. Repeatedly press the down arrow key until the display shows the desired level of contrast.