Alaris System Model 8015 with Alaris PC Unit User Manual Nov 2014

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Table of Contents Each of the Alaris infusion product-specific sections has its own table of contents.

General Contact Information ...iv Introduction ... v Installation ... viii Alaris® PC Unit ... Section 1 Alaris™ Pump Module, Model 8100 Alaris™ Syringe Module, Model 8110 ... Section 2 Alaris™ PCA Module ... Section 3 Alaris SpO2 Module... Section 4 Alaris™ EtCO2 Module ... Section 5 Alaris™ Auto-ID Module Model 8600... Section 6 Appendix Maintenance ...A-1 Cleaning...A-1 Service Information...A-3 Warranty ...A-4 Regulations and Standards...A-5 Compliance...A-5 Trademarks...A-14

Order Numbers: CD Version: 49000259 Printed Copy: P00000080 © 2005-2014 CareFusion Corporation or one of its subsidiaries. All rights reserved.

Alaris™ System User Manual – with v9.17 Model 8015

General Contact Information CareFusion 10020 Pacific Mesa Blvd 92121 San Diego, California United States Authorized European Representative CareFusion UK 305 Ltd., The Crescent, Jays Close, Basingstoke, Hampshire RG22 4BS, UK Authorized Australian/New Zealand Representative CareFusion Australia and New Zealand Unit 3, 167 Prospect Highway Seven Hills NSW 2147 Australia carefusion.com Customer Advocacy - North America (Clinical and technical feedback.) Phone: 888.812.3266 E-mail: [email protected]

Technical Support - North America (Maintenance and service information support; troubleshooting.) Phone, United States: 888.812.3229 Phone, Canada: 800.387.8309

Technical Support - United Kingdom (Maintenance and service information support; troubleshooting.) Phone: 0800 389 6972 E-mail: [email protected]

Customer Order Management - North America (Product return, service assistance, and order placement.) Phone, United States: 800.482.4822 Phone, Canada: 800.387.8309

Customer Care - United Kingdom (Product return, service assistance, and order placement.) Phone: 0800 917 8776 E-mail: [email protected]

Technical Support and Customer Service - International (Maintenance and service information support. Product return, service assistance, and order placement) www.carefusion.com/customer-support/customer-service

Technical Support - Australia/New Zealand (Maintenance and service information support; troubleshooting, service assistance.) Phone: +61 1300 729 258 E-mail: [email protected]

Customer Care - Australia (Product return and order placement.) Phone: +61 1800 110 511 E-mail: [email protected]

Customer Care - New Zealand (Product return and order placement.) Phone: +64 (0) 508 422 734 E-mail: [email protected]

Alaris™ System User Manual – with v9.17 Model 8015

iv

Introduction The Alaris PC unit section of this User Manual provides procedures and information applicable to the Alaris System and the PC unit. Each of the other major sections provides productspecific procedures and information. The Alaris System is a modular system intended for adult, pediatric and neonatal care in today’s growing professional healthcare environment. It consists of the PC unit, the Guardrails™ Suite MX, and up to four detachable infusion and/ or monitoring modules (channels). The Alaris Auto-ID module can be included as a fifth module.

WARNING Read all instructions before using the Alaris System. CAUTION

Only

The Alaris System supported by this User Manual uses a new generation PC unit (Model 8015) which provides wireless connectivity right out of the box, and an enhanced display (including color) to clearly communicate critical programming, infusion, monitoring and hospital-defined policy information. Alaris System wireless communication makes it easier than ever to increase the safety of IV medication and continuously improve clinical best practices, regardless of existing wireless infrastructure. Guardrails Suite MX for the Alaris System brings a new level of medication error prevention to the point of patient care. The Guardrails Suite MX features medication dosing, concentration delivery rate and optional initial programming guidelines for up to 30 patient-specific care areas, referred to as Profiles. Each Profile contains a specific Drug Library, an IV Fluid library and channel labels, as well as instrument configurations appropriate for the care area. Optional drug- or IV Fluid-specific Clinical Advisories provide visual messages. Dosing limits for each Guardrails drug entry or rate limits for each IV Fluid entry can be a Hard Limit that cannot be overridden during infusion programming and/or a Soft Limit that can be overridden, based on clinical requirements. A Data Set is developed and approved by the facility’s own multi-disciplinary team using the Guardrails Editor software, the PC-based authoring tool. A Data Set is then transferred to the Alaris System by qualified personnel. The approved Data Sets are maintained by the Editor Software for future updates and reference.

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Introduction (Continued) Information about an Alert that occurs during use is stored within the PC unit, and can be accessed using the Guardrails™ CQI Reporter software. Documentation provided with Alaris System products might reference product not present in your facility or not yet available for sale in your area. A superscript number (for example, ) identifies additional information provided as a NOTE at the end of the procedure. WARNINGS AND CAUTIONS: Product-specific warnings and cautions, covered in the applicable sections of this User Manual, provide information needed to safely and effectively use the Alaris System. DANGER A is an alert to an imminent hazard which could result in serious personal injury and/or product damage if proper procedures are not followed. A WARNING is an alert to a potential hazard which could result in serious personal injury and/or product damage if proper procedures are not followed. A CAUTION is an alert to a potential hazard which could result in minor personal injury and/or product damage if proper procedures are not followed. DEFINED TERMS: The following table identifies the defined terms used throughout this document for certain trademarked products and product features. Product/Feature

Defined Term

Alaris™ Auto-ID module

Auto-ID module

Alaris™ EtCO2 module

EtCO2 module

Alaris™ PCA module

PCA module

Alaris™ PC unit

PC unit

Alaris™ Pump module

Pump module

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Alaris™ System User Manual – with v9.17 Model 8015

Introduction (Continued) DEFINED TERMS: (Continued) Product/Feature

Defined Term

Alaris™ SpO2 module

SpO2 module

Alaris™ Syringe module

Syringe module

Alaris™ System Maintenance

System Maintenance

Alaris™ Systems Manager

Systems Manager

Guardrails™ alert

Alert

Guardrails™ clinical advisory

Clinical Advisory

Guardrails™ CQI Reporter

CQI Reporter

Guardrails™ data set

Data Set

Guardrails™ drug library

Drug Library

Guardrails™ Editor

Editor Software

Guardrails™ hard limit

Hard Limit

Guardrails™ IV fluid

IV Fluid

Guardrails™ limit

Limit

Guardrails™ PCA pause protocol

PCA Pause Protocol

Guardrails™ soft limit

Soft Limit

SmartSite™ needle-free valve

Needle-Free Valve

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Installation Instruments are tested and calibrated before they are packaged for shipment. To ensure proper operation after shipment, it is recommended that an incoming inspection be performed before placing the instrument in use. Prior to placing the Alaris System in use: 1.

Perform check-in procedure using System Maintenance software.

2.

Whether or not Profiles feature has been enabled (see PC unit section, "System Options," "System Configurations"). NOTE:  To enable the Profiles feature, a hospital-defined best-practice Data Set must be uploaded to the PC unit.

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Alaris™ System User Manual – with v9.17 Model 8015

Alaris PC Unit Model 8015

Alaris PC ™

Guardrails™

SILENCE

SYSTEM ON

OPTIONS

1 4

2

3

5

6

7

8

9

CLEAR

0

Alaris™ System User Manual – with v9.17 Model 8015

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Section

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Table of Contents Getting Started Introduction... 1-1

General Setup and Operation Attach and Detach Module ... 1-3 Attach Module... 1-3 Detach Module ... 1-4 Add Module While System is Powered On... 1-5 Start-Up ... 1-5 Power On System... 1-5 Respond to Maintenance Reminder ... 1-7 Adjust Display Contrast ... 1-7 Select New Patient and Profile Options... 1-8 Adjust Audio Volume ... 1-10 Lock/Unlock Tamper Resist... 1-10 Power Off System ... 1-11 System Options ... 1-12 Display Contrast ... 1-12 Patient ID... 1-12 Clinician ID ... 1-15 Power Down All Channels ... 1-16 System Configurations ... 1-20 Serial Numbers... 1-22 Software Versions ... 1-23 Time of Day ... 1-24 Network Status ... 1-25 Wireless Connection... 1-28 Data Set Status ... 1-29 Maintenance Due ... 1-30

General Information Warnings and Cautions ... 1-33 General... 1-33 Electromagnetic Compatibility ... 1-34 Features and Displays... 1-35 Features and Definitions... 1-35 Operating Features, Controls, Indicators... 1-37 Displays ... 1-39 System Configurable Settings ... 1-40

Troubleshooting and Maintenance General... 1-45 Alaris Systems Manager Connections ... 1-45 Alarms, Errors, Messages ... 1-46 Display Color ... 1-46 Definitions... 1-46 Audio Characteristics... 1-47 Alarms ... 1-48 Errors... 1-48

Alaris™ System User Manual – with v9.17 Model 8015 PC Unit Section

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Messages ... 1-49 Storage... 1-51 Battery Care and Maintenance... 1-51 Battery Type and Charging... 1-51 Battery Charge ... 1-51 Battery Care ... 1-52 Battery Cautions and Disposal ... 1-52 Inspection Requirements... 1-53

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Alaris™ System User Manual – with v9.17 Model 8015 PC Unit Section

Getting Started Introduction This section of the User Manual provides PC unit (Model 8015) and Alaris System instructions and information. It is used in conjunction with: •

PC Unit/ Pump Module Technical Service Manual

•

Product-specific sections of this User Manual

•

System Maintenance software (and its instructions) for Alaris System check-in, maintenance, and wireless configuration

The PC unit is the core of the Alaris System and provides a common user interface for programming infusions and monitoring, which helps to reduce complexity at the point of care. The display uses color to clearly communicate critical programming, infusion, monitoring and hospital-defined policy information.

WARNING Read all instructions, including those

for the attached module(s) and applicable accessories, before using the Alaris System. CAUTION

Only

The wireless network card provides wireless communication capability between the Alaris System and Alaris Systems Manager. The combined use of the Alaris System and Alaris Systems Manager is integrated into a facility’s existing network infrastructure.When enabled, the Alaris Systems Manager allows the exchange of information between the Alaris Systems Manager and the Alaris System. The PC unit can be operated manually or in concert with the information exchanged with the Alaris Systems Manager. If communication with the wireless network is interrupted (for example, out of range), the Alaris System can be used, as intended, in the manual mode.

Alaris™ System User Manual – with v9.17 Model 8015 PC Unit Section

1-1

Introduction (Continued) Alarms, Errors, Messages: See "Troubleshooting and Maintenance" for specific PC unit alarms, errors and messages. Contraindications: None known. Electromagnetic Environment: See "Appendix" section of this User Manual ("Regulations and Standards," "Compliance").

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Alaris™ System User Manual – with v9.17 Model 8015 PC Unit Section

General Setup and Operation Attach and Detach Module Modules can be attached to either side of the PC unit or to either side of another module. The process to attach or detach is the same for either side, whether attaching/detaching to/from a PC unit or another module. An individual hospital/facility can choose to permanently attach modules. To remove permanently attached modules, contact qualified service personnel. Attach Module The Alaris System is designed to operate a maximum of four infusion or monitoring modules. Modules added in excess of four are not recognized by the system. The Auto-ID module can be included as a fifth module. A module can be attached in any position; however, when mounted on an IV pole, it is recommended that a balanced configuration be maintained. Application of adhesive tape or other materials to the sides of the PC unit and modules can prevent proper latching. 1.

Position free module at a 45° angle, aligning IUI connectors.

Aligned IUI Connectors

IUI Connector

Top View 45°

IUI Connectors Not Aligned

Front View

Top View Alaris™ System User Manual – with v9.17 Model 8015 PC Unit Section

1-3

Attach and Detach Module (Continued) Attach Module (Continued) 2.

Rotate free module down against PC unit or attached module until release latch snaps in place.

WARNING When properly secured/snapped, the release latch provides a very secure connection between modules. If not properly latched, a module can be dislodged during operation.

Release Latch

Detach Module 1.

Ensure that module is powered off before detaching.

2.

Push module release latch and then rotate module up and away from PC unit or attached module (opposite to motion shown in "Attach Module" procedure) to disengage connectors.

1-4

•

Alaris System reidentifies and shows appropriate module identification (A, B, C, or D), from left to right.

•

Appropriate module position(s) (A, B, or C) for remaining module(s) appear on Main Display.

Alaris™ System User Manual – with v9.17 Model 8015 PC Unit Section

Attach and Detach Module (Continued) Add Module While System is Powered On Add module as described in "Attach Module." •

System tests module, causing all LED segments and indicator lights of displays to illuminate briefly.

•

Appropriate module identification display (A, B, C, or D) illuminates. Modules are always labeled left to right, so if a module is added to left of other modules, all modules are reidentified. Module reidentification does NOT interrupt or affect infusion or monitoring on active modules.

•

Module positions (A, B, C, or D) appear on Main Display.

•

If any of the following conditions are observed, affected module must be removed from use and inspected by qualified personnel: ◦

LED segments are not illuminated on displays during power-on test.

◦

Indicator lights do not illuminate.

◦

Appropriate module identification does not appear.

Start-Up Power On System 1.

Connect PC unit to an external AC power source.

2.

Press SYSTEM ON key.

3.

System self test begins: •

Diagnostics test causes all LED display segments and Status Indicator lights of attached module(s) to illuminate briefly.

•

Power Indicator illuminates.

•

Appropriate module identification (A, B, C, or D) is displayed on attached module(s).

•

An audio tone sounds.

•

If PM Reminder option is enabled and scheduled preventive maintenance is due, MAINTENANCE REMINDER screen appears.

•

At completion of system-on test, New Patient? screen appears.

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Start-Up (Continued) Power On System(Continued) •

If either of the following conditions is observed, PC unit or affected attached module must be removed from use and inspected by qualified personnel: ◦

System fails any part of self test.

◦

Main Display does not appear backlit, appears irregular, or has evidence of a row of pixels not functioning properly.

NOTE:  Previous infusion parameters are automatically cleared after

8 hours.

1-6

Alaris™ System User Manual – with v9.17 Model 8015 PC Unit Section

Start-Up (Continued) Respond to Maintenance Reminder If the Preventive Maintenance (PM) Reminder option is enabled and the PC unit or an attached module is due for preventive maintenance, a MAINTENANCE REMINDER message appears at power up. If necessary, the reminder can be temporarily bypassed by pressing the CONFIRM soft key. 1.

MAINTENANCE REMINDER

B

Module(s) due for routine preventive maintenance:

Module A: YYYY-MM-DD

Notify the appropriate facility personnel when a MAINTENANCE REMINDER occurs and remove instrument

requiring maintenance (see "Attach and Detach Module"). 2.

CONFIRM

If Alaris System was powered off to replace PC unit, reinitiate start-up process. OR

If an attached module (such as a Pump Module) was powered off and removed, MAINTENANCE REMINDER display reflects removal of that module. To continue start-up process, press CONFIRM soft key.

MAINTENANCE REMINDER

B

Module(s) due for routine preventive maintenance:

CONFIRM

Adjust Display Contrast 1.

Press DISPLAY CONTRST soft key.

Midtown Hospital

NEW PATIENT ?

Yes

“Yes” Clears Previous Patient Data

No

>Select Yes or No DISPLAY CONTRST

Alaris™ System User Manual – with v9.17 Model 8015 PC Unit Section

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Start-Up (Continued) Adjust Display Contrast (Continued) 2. 3.

To adjust display for optimum viewing, use Lighter/Darker soft keys.

System Options Display Contrast ®

To return to main screen, press CONFIRM soft key.

Lighter Darker

>Adjust Display to Desired Contrast CONFIRM

Select New Patient and Profile Options The following procedures assume the Profiles feature is enabled. 1.

Select required NEW PATIENT? option. •

•

To indicate programming is for a new patient and clear all stored patient parameters from memory, press Yes soft key.

Midtown Hospital

NEW PATIENT ?

Yes

“Yes” Clears Previous Patient Data

No

To confirm programming is for same patient and retain all stored patient parameters, press No soft key. ◦

Last used profile is displayed.

◦

If Profiles feature is disabled, main menu appears.

>Select Yes or No DISPLAY CONTRST

2.

Accept or change current profile: •

Midtown Hospital Adult ICU

To accept current profile, press Yes soft key. Main screen appears.

•

Yes

“Yes” Confirms Same Profile

No

To change profile, press No soft key and continue with next step. Profile selection screen appears.

1-8

Adult ICU ?

>Select Yes or No

Alaris™ System User Manual – with v9.17 Model 8015 PC Unit Section