Programming Module 8000 Series Directions for Use Ver 6

GENERAL CONTACT INFORMATION

Customer Advocacy - North America Clinical and product application support. Phone: (800) 854-7128, Ext. 7812 E-Mail: [email protected]

Technical Support - North America Maintenance and service information support. United States: Phone: (858) 458-6003 (800) 854-7128, Ext. 6003

Canada: Phone: Eastern: (800) 908-9918 Western: (800) 908-9919

Customer Care - North America Instrument return, service assistance, and order placement. United States: Phone: (800) 482-4822

Canada: Phone: (800) 387-8309

TABLE OF CONTENTS INTRODUCTION ABOUT THE SYSTEM... FEATURES AND DEFINITIONS... SYMBOLS...

1 2 4

GETTING STARTED WARNINGS AND CAUTIONS... OPERATING FEATURES, CONTROLS AND INDICATORS... INSTALLATION... ATTACHING AND DETACHING MODULES... Attaching Module(s)... Detaching Module(s)... Adding Module(s) While System is Powered On... DISPLAYS... Main Display... Adjusting Display Contrast... START-UP... Powering On System... Responding to Maintenance Reminder... Selecting New Patient and Profile Options... Entering Patient ID... Modifying Patient ID... ADJUSTING AUDIO VOLUME... SETTING UP TIME OF DAY... REVIEWING SYSTEM CONFIGURATION... REVIEWING SERIAL NUMBER... REVIEWING SOFTWARE VERSION... POWERING OFF... Powering Off System... Powering Off Module... LOCKING/UNLOCKING TAMPER RESIST... COMPUTER LINK...

5 7 9 9 9 10 10 11 11 12 12 12 13 14 17 18 20 20 21 22 23 24 24 24 25 26

ALARMS, ERRORS, MESSAGES DEFINITIONS... AUDIO CHARACTERISTICS... ALARMS... ERRORS... MESSAGES...

27 28 29 29 30

MAINTENANCE SPECIFICATIONS... SYSTEM CONFIGURABLE SETTINGS... STORAGE...

Programming Module, 8000 Series Directions for Use

33 34 35

TABLE OF CONTENTS i

MAINTENANCE (Continued) BATTERY CARE AND MAINTENANCE... Battery Type and Charging... Battery Charge... Battery Care... Battery Cautions and Disposal... CLEANING... INSPECTION REQUIREMENTS... SERVICE INFORMATION... Technical Support... WARRANTY...

ii TABLE OF CONTENTS

35 35 35 36 36 37 38 38 39 40

Programming Module, 8000 Series Directions for Use

INTRODUCTION About the System INTRODUCTION

The Medley™ Medication Safety System is a modular infusion and monitoring system intended for use in today’s growing professional healthcare environment, for use in adult, pediatric and neonatal care. It consists of the Programming Module (8000 Series), the Guardrails® Safety Software, and up to four detachable modules (or “channels”) which provide infusion or monitoring capabilities. NOTE: The Medley™ Programming Module name will be changing in the near future to Medley™ Point-of-Care Unit. During this transition, there will be a period of time when screen displays, software, and instrument labeling might reflect either "Programming Module" or "Point-of-Care Unit".

The Medley™ Programming Module is the core of the Medley™ System and provides a common user interface for programming infusions and monitoring, which helps to reduce complexity at the point of care. Guardrails® Safety Software for the Medley™ System brings a new level of medication error prevention to the point of patient care. The Guardrails® Safety Software features medication dosing guidelines for up to ten patient-specific care areas, referred to as profiles. Each profile contains a specific drug library and channel labels, as well as instrument configurations appropriate for the care area. Optional drugspecific Guardrails® Clinical Advisories provide visual messages. Dosing limits for each drug entry may be either Guardrails® Hard Limits that cannot be overridden during infusion programming or Guardrails® Soft Limits that can be overridden, based on clinical requirements. A data set is developed and approved by the facility’s own multi-disciplinary team using the Guardrails® Editor, the PC–based authoring tool. A data set is then transferred to the Medley™ System by qualified personnel. The approved data sets are maintained by the Guardrails® Editor for future updates and reference. Information about Guardrails® Alerts that occur during use is stored within the Medley™ Programming Module, and can be accessed using the Guardrails® Continuous Quality Improvement (CQI) Standard Software.

Programming Module, 8000 Series Directions for Use

INTRODUCTION 1

About the System (Continued) Compliance with Federal Aviation Regulations: The Medley™ Programming Module has received a Statement of Compliance with Federal Aviation Regulations for use as a “Portable Electronic Device Aboard Aircraft”. This is pursuant to the FAA Advisory Circular No. 91-21-1A and attested by an FAA Designated Engineering Representative with an FAA form 8110-3, “Statement of compliance with the Federal Aviation Regulations”. Contraindications: None known. This document provides directions for use for the Medley™ Programming Module. For additional operating instructions, reference the Directions for Use (DFU) for the individual Medley™ Module(s).

WARNING Read all instructions before using the Medley™ System.

Features and Definitions Reference the “Alarms, Errors, Messages” chapter of this DFU for the definitions of various alerts. Reference the DFU that applies to the attached Medley™ Module(s) for features and definitions specific to that module. Anesthesia Mode

Allows anesthesiologist to access additional drugs, in each profile, that are appropriate to anesthesiology. It also features permanent pause. Clinical Advisories will not be displayed in this mode.

Battery Run Time Display

Appears on Main Display prompt bar when Programming Module is disconnected from AC. If enabled, this feature provides a visual display of estimated remaining battery run time under current operating conditions, when operating on battery.

Data Set

Created using Guardrails® Editor authoring tool and then transferred to Programming Module. A data set reflects facility’s best-practice guidelines for IV drug administration and includes: Profile Drug Libraries, Clinical Advisories, instrument configurations, and Channel Label Libraries.

Dose Checking

Always Dose Checking option causes a Guardrails® Soft Alert to occur each time a dose limit is exceeded. Drug label in Message Display provides an indicator (“---” or “LLL”) that infusion is beyond current Guardrails® Soft Limit. Smart Dose Checking option causes an initial Guardrails® Soft Alert to occur when a dose limit is exceeded. Subsequent programming beyond dose limit will not receive an alert. Drug label in Message Display provides an indicator (“---” or “LLL”) if infusion is beyond current Guardrails® Soft Limit.

2 INTRODUCTION

Programming Module, 8000 Series Directions for Use

Features and Definitions (Continued) Guardrails® Safety Software

Designed to help prevent programming errors by:

Patient ID Entry

An optional alphanumeric 16-character patient identifier can be entered and displayed. • When enabled, ID entry defaults to Startup screen. • When disabled, ID entry is only accessible from System Options screen.

Profile

A unique set of system configuration settings and best-practice guidelines for a specific patient population or patient type, and consists of following three components: • Instrument configuration settings. • A Guardrails® Drug Library, which includes drug names, standard concentrations, dosing units, Guardrails® Limits, and optional associated Clinical Advisories for both continuous and bolus dose infusion. • A Channel Label Library with text (alphanumeric) labels, that allows identification of modules that are actively infusing nondrug therapies (for example, saline or TPN). Channel labels can also be used to identify route of delivery (for example, epidural). Profile settings are established by the facility’s own multi-disciplinary team prior to system implementation. Profile parameters are used to create a data set, which is then transferred to the Programming Module.

System Configuration

Allow system settings to be customized. If Profiles feature is enabled, system settings defined for selected profile are automatically activated.

Tamper Resist

Provides a quick one-touch lockout of front panel keypad.

Programming Module, 8000 Series Directions for Use

INTRODUCTION 3

INTRODUCTION

• Customizing device configurable settings to meet need of selected hospital/facility area/unit (profile). • Comparing user programming with hospital-defined best-practice guidelines. • Providing a Guardrails® Prompt if an out-of-limits entry is made.

Symbols Alternating Current: Indicates device should be attached to alternating current source, 50/60 Hz only. Attention: Refer to accompanying documentation.

! +

75

Canadian and U.S. Certification Mark: Products bearing this mark have been tested and certified in accordance with applicable U.S. and Canadian electrical safety and performance standards (CSA C22.2 No. 601.1, UL 2601-1 and IEC 60601–2–24). Communications Connector: For RS-232 attachment.

IPX1

Protection against fluid ingress: Drip Proof Fuse Replacement: Replace fuse only with same type and rating. IUI Connector: Inter-Unit Interface connector used to establish power and communications

between Programming Module and attached modules. Main Power: Connected to alternating current, 100-240 VAC. Manufacturing Date: Number adjacent to symbol indicates month and year of manufacture. MM-YYYY

Potential Equalization Conductor (if so equipped). Note: If integrity of PEC or Hospital Earth System is in question, operate instrument using internal battery power.

Only

CAUTION: Federal (U.S.A.) law restricts this device to sale by or on order of a physician.

“SYSTEM ON” Tamper Resist activate/deactivate switch.

4 INTRODUCTION

Programming Module, 8000 Series Directions for Use

GETTING STARTED Warnings and Cautions Warnings and Cautions are provided throughout this Directions for Use (DFU) to provide information needed to safely and effectively use the Medley™ Medication Safety System and its accessories. Module-specific Warnings and Cautions are covered in the applicable module’s DFU.

Only

GETTING STARTED

A is an alert to an imminent hazard which DANGER could result in serious personal injury and/or product damage if proper procedures are not followed. A WARNING is an alert to a potential hazard which could result in serious personal injury and/or product damage if proper procedures are not followed. A CAUTION is an alert to a potential hazard which could result in minor personal injury and/or product damage if proper procedures are not followed.

DANGER Explosion risk if used in the presence of flammable anesthetics.

WARNINGS • When properly secured/snapped, the bottom latch provides a very secure connection between modules. If not properly latched, a module can be dislodged during operation. • Do not use the Medley™ System near Magnetic Resonance Imaging (MRI). • Disconnect from main (AC) and battery power when performing maintenance. • Electrical shock hazard. Do not open case. Refer to qualified service personnel. • Use of accessories or cables other than those specified may result in degraded electromagnetic compatibility performance of this instrument.

Programming Module, 8000 Series Directions for Use

GETTING STARTED 5

Warnings and Cautions (Continued) CAUTIONS • The Medley™ System is not intended to replace supervision by medical personnel. The user must become thoroughly familiar with the Medley™ System features, operation and accessories prior to use. • Always use a grounded, three wire receptacle. Where the integrity of the protective earth grounding system is in doubt, operate on internal battery. • Should an instrument be dropped or severely jarred, it should be immediately taken out of use and inspected by qualified service personnel, to ensure its proper function prior to reuse. • If an instrument appears damaged, contact ALARIS Medical Systems for authorization to return it for repair.

6 GETTING STARTED

Programming Module, 8000 Series Directions for Use

Operating Features, Controls and Indicators Front/Side View

IUI Connector, Left (not visible)

IUI Connector, Right

Main Display

Silence Key: When pressed during an alarm, silences audio for two minutes.

System On Key: When pressed, changes Medley™ System from Standby to Operating mode.

Options Key: When pressed, allows access to available System or Channel Options. SYSTEM ON

Soft Keys (see above) Battery Indicator: When illuminated, indicates Medley™ System is operating on battery power.

Enter Key: When pressed, confirms current parameter entry.

Cancel Key: When pressed, sequentially backs out of current setup sequence.

Power Indicator: When illuminated, indicates Medley™ System is connected to an AC power source.

Computer Monitor Mode Indicator: When illuminated, indicates Medley™ System is connected to a server or computer. When blinking, indicates data transfer.

Programming Module, 8000 Series Directions for Use

Up/Down Arrows: When pressed, increases or decreases parameter with each key press or scrolls up and down when pressed and held.

Clear Key: When pressed, clears current selected parameter setting to “0”. Module Release Latch:

Decimal Key: When pressed, inserts a decimal point in numeric data. Numeric Keypad

When pressed, allows module to be removed.

GETTING STARTED 7

GETTING STARTED

Soft Keys: When pressed, allows selection of options or infusion parameters appearing on Main Display adjacent to soft key.

Operating Features, Controls and Indicators (Continued) Rear View

IUI Connector, Right

IUI Connector, Left

Power Cord Strap Use this bolt to reorient Pole Clamp 90° for attachment to a bed rail instead of a pole. Primary Audio Speaker Connector Plug over RJ45 Communication Data Port Tamper Resist Switch

8 GETTING STARTED

Option Upgrade Panel

Programming Module, 8000 Series Directions for Use

Installation Instruments are tested and calibrated before they are packaged for shipment. To ensure proper operation after shipment, it is recommended that an incoming inspection be performed before placing the instrument in use. Prior to placing the Medley™ System in use: Perform check-in procedure per Medley™ Maintenance Software/User Manual (Model 8970C, or later).

2.

Verify whether or not Profiles feature has been enabled. Reference “Reviewing System Configuration” section in “Getting Started” chapter.

GETTING STARTED

1.

NOTE: To enable the Profiles feature, a hospital-defined best-practice data set must be uploaded to the Programming Module.

Attaching and Detaching Modules Modules can be attached to either side of the Programming Module or to either side of another module. The process to attach or detach is the same for either side, whether attaching/detaching to/from a Programming Module or another module. Attaching Module(s) 1.

Position free module at a 45° angle, aligning IUI connectors.

2.

Rotate free module down against Programming Module or attached module, until bottom latch snaps in place. NOTES: •

Individual hospital/facility may choose to permanently attach modules. To remove permanently attached modules, contact qualified service personnel.

•

Application of adhesive tape or other materials to the sides of the Programming Module and modules may prevent proper latching.

WARNING When properly secured/snapped, the bottom latch provides a very secure connection between modules. If not properly latched, a module can be dislodged during operation.

45°

Programming Module, 8000 Series Directions for Use

GETTING STARTED 9

Attaching and Detaching Modules (Continued) Detaching Module(s) 1.

Ensure module(s) is powered off before detaching.

2.

Push module release latch (located directly below IUI connectors) and then rotate module(s) up and away from Programming Module or attached module (opposite to motion shown above) to disengage connectors. • Medley™ System reidentifies and shows appropriate module identification (A, B, C or D), from left to right. • Appropriate module position(s) (A, B or C) for remaining module(s) appear on Main Display. NOTE: The Medley™ Medication Safety System is designed to operate a maximum of four infusion or monitoring modules. Modules added in excess of four will not be recognized by the system. The module(s) can be attached in any position; however, when mounted on an IV pole, it is recommended that a balanced configuration be maintained.

Release Latch

Adding Module(s) While System is Powered On Add module as described in “Attaching Module(s)”.

IUI Connectors

• System tests module, causing all LED segments and indicator lights of displays to illuminate briefly. • Appropriate module identification display (A, B, C or D) illuminates. Modules are always labeled left to right, so if a module is added to left of other modules, all modules will be reidentified. Module reidentification does NOT interrupt or affect infusion or monitoring on active modules. • Module positions (A, B, C or D) appear on Main Display. NOTE: If any of the following conditions are observed, the affected module must be removed from use and inspected by qualified personnel: •

LED segments are not illuminated on displays during power-

• •

on test. Indicator lights do not illuminate. Appropriate module identification (A, B, C or D) is not displayed.

If the affected module operates normally when it is attached via the alternate IUI connector, it may be used until a replacement module can be substituted.

10 GETTING STARTED

Programming Module, 8000 Series Directions for Use

Displays The displays illustrated throughout this document are for illustration purposes only. The display content will vary, depending on configuration settings, hospital-defined data set uploaded using the Guardrails® Safety Software, and many other variables. Main Display Title Bar

Soft Keys

Module Selected Indicator “Inactive” Soft Key Nonhighlighted indicates a nonselected soft key. “Active” Soft Key Highlighted indicates a selected soft key. Prompt Bar Look here for user prompts.

Programming Module, 8000 Series Directions for Use

VTBI = 250.0 mL

SYSTEM ON

VOLUME INFUSED

AUDIO ADJUST

Infusion Setup RATE VTBI

40 mL/h _250 mL

SYSTEM ON

>Press START PAUSE

SECONDARY

START

GETTING STARTED 11

GETTING STARTED

Module Status • A solid letter display indicates module is operating. • An outlined letter display indicates module is attached and ready for use.

Midtown Hospital Adult ICU

Displays (Continued) Adjusting Display Contrast 1.

Press OPTIONS key.

2.

Select Display Contrast soft key.

System Options 1 of 3 Display Contrast Patient ID

Time of Day Power Down All Channels Anesthesia Mode >Select an Option or EXIT PAGE DOWN

EXIT

3. 4.

To adjust display for optimum viewing, use Lighter/Darker soft keys.

System Options Display Contrast ®

To return to main screen, press MAIN SCREEN soft key. Medley™

Lighter Darker

Medication Safety System

>Adjust Display to Desired Contrast MAIN SCREEN

Start-Up Powering On System 1.

Connect Programming Module to an external AC power source.

2.

Press SYSTEM ON.

3.

System self test begins: • Diagnostics test causes all LED display segments and Status Indicator lights of attached module(s) to illuminate briefly. • Power Indicator illuminates. • Appropriate module identification (A, B, C or D) displays on attached module(s). • An Audio tone sounds. -- Continued on Next Page --

12 GETTING STARTED

Programming Module, 8000 Series Directions for Use

Start-Up (Continued) Powering On System (Continued) • At completion of system-on test, New Patient? screen appears. • If PM Reminder option is enabled and scheduled preventive maintenance is due, MAINTENANCE REMINDER screen appears. NOTES:

GETTING STARTED

• Previous infusion parameters are automatically cleared after eight (8) hours. • If any of the following conditions are observed, the Programming Module or the affected attached module must be removed from use and inspected by qualified personnel: ♦ LED segments are not illuminated during system-on test. ♦ Indicator lights do not illuminate. ♦ Appropriate module identification (A, B, C or D) is not displayed. ♦ Audio tone does not sound. ♦ Main Display does not appear backlit, appears irregular, or has evidence of a row of pixels not functioning properly. If the affected module operates normally when it is attached via an alternate IUI connector, it may be used until a replacement module can be substituted.

Responding to Maintenance Reminder If the Preventive Maintenance (PM) Reminder option is enabled and the Programming Module or an attached module is due for preventive maintenance, a MAINTENANCE REMINDER message appears at power up.

MAINTENANCE REMINDER

B

Module(s) due for routine preventative maintenance:

Module A: YYYY-MM-DD

NOTES: • If necessary, the reminder can be temporarily bypassed by pressing the CONFIRM soft key. • Notify the appropriate facility personnel when a MAINTENANCE REMINDER occurs.

1.

CONFIRM

Remove and, if needed, replace module requiring maintenance with a new module (reference “Attaching and Detaching Modules” section).

Programming Module, 8000 Series Directions for Use

GETTING STARTED 13

Start-Up (Continued) Responding to Maintenance Reminder (Continued) 2.

If “system” (Programming Module and attached modules) was powered off to replace Programming Module, reinitiate start-up process. OR

If an “attached module” (such as, a Pump Module) was powered off and removed, MAINTENANCE REMINDER display reflects removal of that module. To continue start–up process, press CONFIRM soft key.

MAINTENANCE REMINDER

B

Module(s) due for routine preventative maintenance:

CONFIRM

Selecting New Patient and Profile Options The option to enter and display a 16-character alphanumeric patient identifier is always available. The instrument may be configured to automatically display the Patient ID Entry screen during start up or to provide access only through the Systems Options menu. The following procedures assume the Profiles feature is enabled. NOTE: The display contrast can be adjusted at this time by pressing the DISPLAY CONTRST soft key and following the directions on the screen (also reference “Displays”, “Adjusting Display Contrast” section).

14 GETTING STARTED

Programming Module, 8000 Series Directions for Use

Start-Up (Continued) Selecting New Patient and Profile Options (Continued) Patient ID Entry Feature Disabled 1.

Select required NEW PATIENT? option.

Midtown Hospital

To indicate programming is for a new patient and clear all stored patient parameters from memory, press Yes soft key.

NEW PATIENT ?

Yes

“Yes” Clears Previous Patient Data

No

OR >Select Yes or No

GETTING STARTED

To confirm programming is for same patient and retain all stored patient parameters, press No soft key.

DISPLAY CONTRST

• Last used profile displays. NOTE: If the Profiles feature is disabled, the main menu appears.

2.

Select correct profile. To accept current profile, press Yes soft key and proceed to step 5.

Midtown Hospital Adult ICU

Adult ICU ?

Yes

“Yes” Confirms Same Profile

No

• Main screen appears. OR

To change profile, press No soft key and continue with next step.

>Select Yes or No

• Profile selection screen appears. 3.

To select a profile, press corresponding left soft key. NOTE: To view additional choices, press PAGE DOWN soft key.

4. 5.

To confirm profile selection, press CONFIRM soft key.

Midtown Hospital Profiles Adult ICU Adult General Care Neonatal Peds ICU

• Main screen appears.

Neonatal ICU

To enter Patient ID, if desired, reference “Entering Patient ID” section.

>Select a Profile and Confirm

Programming Module, 8000 Series Directions for Use

1 of 2

CONFIRM

PAGE DOWN

GETTING STARTED 15

Start-Up (Continued) Selecting New Patient and Profile Options (Continued) Patient ID Entry Feature Enabled 1.

Select required NEW PATIENT? option.

Midtown Hospital

• To indicate programming is for a new patient and clear all stored patient parameters from memory:

NEW PATIENT ?

Yes

“Yes” Clears Previous Patient Data

No

a. Press Yes soft key. ♦

Patient ID Entry screen appears. >Select Yes or No DISPLAY CONTRST

b. If patient identifier is not required, press CONFIRM soft key. OR

Enter patient identifier (reference “Entering Patient ID” section). ♦

Last used profile displays.

Patient ID Entry

A-E

A B

F-J

C

K-O

D

P-T

E

U-Y

________________

>Enter Patient ID and Press CONFIRM EXIT

CONFIRM

PAGE DOWN

-- OR -• To confirm programming is for same patient and retain all stored patient parameters, press No soft key. ♦

Last used profile displays. NOTE: If the Profiles feature is disabled, the main menu appears.

2.

Select correct profile.

Midtown Hospital Adult ICU

To accept current profile, press Yes soft key.

Adult ICU ?

Yes

“Yes” Confirms Same Profile

No

• Main screen appears. OR

To change profile, press No soft key and continue with next step.

>Select Yes or No

• Profile selection screen appears.

16 GETTING STARTED

Programming Module, 8000 Series Directions for Use