Linvatec VP1500 Digital Documentation System Operator Source Material Draft A

VP1500 Digital Documentation System Operator Source Material

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Draft A

Manufactured for Linvatec Corporation Vendor Part No. 89999-0381, Draft A All rights reserved. Printed in USA. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Linvatec Corporation.

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Table of Contents 1 - Foreword Purpose and Scope... 1-1 Safety ... 1-1 Symbol Definitions ... 1-3 Abbreviations ... 1-4 Terminology ... 1-5 Revision History Log ... 1-5 Contact Information... 1-5

2 - Installation Installation Overview ... 2-1 Installation Checklist ... 2-2 Preliminary Requirements... 2-3 Tools and Materials Required ... 2-3 Power Requirements... 2-3 Seismic Mounting Requirements... 2-3 System Connections ... 2-4 RGB System Connection ... 2-4 S-Video System Connection ... 2-5 System Configuration... 2-6 System Power Up... 2-6 Set Date and Time ... 2-6 Set the Default Printer ... 2-7 Installing a New Printer ... 2-7 Configure AVI Creation Parameters... 2-8 Setup Menu - (F7) ... 2-8 Functional Test... 2-9 New Case Menu - (F1) ... 2-10 Still Frame Capture - (F3)... 2-11 Camera Control ... 2-11 Motion Video Recording - (F4) ... 2-11 Camera Control ... 2-11 Record Audio Dictation - (F6)... 2-12 Patient List Menu - (F2)... 2-13 Print from Patient List - (F1) ... 2-14 Write Patient Case to Media from Patient List - (F2) ... 2-14

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Send Patient Case to DICOM Destination from Patient List - (F3)... 2-14 Image Review from Patient List - (F4) ... 2-16 Network Status from Patient List - (F6) ... 2-17 Delete Patient Case from Patient List - (F7)... 2-17 Mark Multiple Cases from Patient List - (F8) ... 2-17

3 - Quick Start Introduction ... 3-1 Operating Modes... 3-1 Image Acquisition Mode Quick Start Topics... 3-1 Image Management Mode Quick Start Topics ... 3-2 Image Acquisition Mode Quick Start... 3-3 Errors and Warnings ... 3-3 Error Messages ... 3-3 Warning Messages... 3-3 System Power-Up ... 3-3 Starting a New Case - (F1) ... 3-3 Verifying and Changing Current Patient Demographics... 3-4 Changing Required Fields ... 3-4 Quick Setup - (F1) ... 3-4 Still Frame Capture - (F3) ... 3-4 Camera Control ... 3-4 Motion Video Recording - (F4) ... 3-5 Camera Control ... 3-5 Additional Recording Information ... 3-5 Ending the Case - (F5) ... 3-5 Record Audio Dictation - (F6)... 3-6 Shutdown - (F10) ... 3-6 Setup Menu - (F7) ... 3-6 Image Management Mode Quick Start ... 3-7 The Patient List - (F2) ... 3-7 Patient List Soft Keys ... 3-7 Additional Patient List Information ... 3-7 Image Review - (F4) ... 3-8 Image Review Soft Keys ... 3-8 Additional Image Review Information ... 3-8 Write Patient Case to Media - (F2) ... 3-8 Additional Media Storage Information ... 3-9

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Send Patient Case to DICOM Destination - (F3)... 3-9

4 - Equipment System Overview ... 4-1 System Components... 4-1 Front Panel Layout ... 4-1 Rear Panel Layout... 4-2 The Keyboard... 4-3 Keyboard Function Keys F1 - F10... 4-3 Function Key Assignments ... 4-4 Keyboard Control Keys ... 4-6 Camera Head Switch(es) ... 4-7 Fuse Replacement ... 4-8

5 - Operation Operation Overview ... 5-1 Operating Modes... 5-1 Image Acquisition Mode Topics... 5-1 Image Management Mode Topics ... 5-1 Operating States ... 5-2 Errors and Warnings ... 5-2 Error Messages ... 5-2 Warning Messages... 5-2 System Power-Up ... 5-3 New Case Menu - (F1)... 5-4 Starting a New Case ... 5-5 Verifying and Changing Current Patient Demographics... 5-5 Changing Required Fields ... 5-5 Quick Setup - (F1) ... 5-6 Still Frame Capture - (F3) ... 5-7 Camera Control ... 5-7 No Active Case Warning ... 5-7 Auto-Print ... 5-8 Motion Video Recording - (F4) ... 5-9 Camera Control ... 5-9 No Active Case Warning ... 5-9 Recording Capacity ... 5-9 Auto Delete... 5-10

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Case Open Warning Timer ... 5-10 End Case - (F5) ... 5-11 End Case Functions ... 5-11 Auto-Write to CD / DVD... 5-11 DDS Idle State... 5-11 Record Audio Dictation - (F6) ... 5-12 No Active Case Warning ... 5-12 Shutdown - (F10) ... 5-12 Setup Menu - (F7) ... 5-13 Basic System Parameters ... 5-13 Printer Setup - (F1) ... 5-14 Storage Setup - (F2) ... 5-14 Input Video Setup - (F3) ... 5-15 Output Video Setup - (F4) ... 5-15 Local Network Setup - (F5) ... 5-16 DICOM Setup - (F6) ... 5-17 Add Dest - (F1) ... 5-18 Edit Dest - (F2) ... 5-18 Delete Dest - (F3) ... 5-18 Network Diagnostic Setup - (F7) ... 5-19 Audio Setup - (F8) ... 5-19 Patient List Menu - (F2) ... 5-20 Patient List S/V Column ... 5-20 Patient List Status Column ... 5-21 Patient List Soft Keys ... 5-21 Print from Patient List - (F1) ... 5-22 Write Patient(s) to Media from Patient List - (F2) ... 5-22 Send Patient(s) to DICOM Destination from Patient List - (F3)... 5-25 Image Review from Patient List - (F4)... 5-26 Image Review Soft Keys ... 5-27 Print - (F1) ... 5-27 Image Playback - (F4) ... 5-27 Delete - (F7) ... 5-28 Network Status from Patient List - (F6) ... 5-28 Network Status Case Status Column ... 5-29 Delete Patient Case from Patient List - (F7) ... 5-29 Mark Multiple Patients from Patient List - (F8) ... 5-29

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6 - Image Viewer Image Viewer Overview ... 6-1 System Requirements ... 6-1 Starting the Image Viewer... 6-1 Image Viewer Options Menu... 6-3 Image Viewer Enhancements ... 6-4 Enhancement Tool Selection ... 6-4 Brightness and Contrast... 6-4 Zoom ... 6-5 Pan ... 6-6 Preferences... 6-6 Tab 1 ... 6-6 Tab 2 ... 6-6 Patient Demographics... 6-9 Getting Help ... 6-9

7 - Preventive Maintenance System Care ... 7-1

8 - Troubleshooting Troubleshooting Overview ... 8-1 Saving the Event Log ... 8-1 Saving the Event Log to C:Temp ... 8-1 Saving the Event Log to Media ... 8-1 Media Support... 8-2 Image Viewer Performance Issues ... 8-2 System Requirements ... 8-2 CD / DVD Drive and Media Compatibility... 8-3 Printer Problems ... 8-3

9 - System Specifications Overview ... 9-1 Specifications ... 9-1 Performance... 9-1 Display Video ... 9-1 Standard I/O ... 9-1 Environmental ... 9-2 Operating... 9-2

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Transport and Storage ... 9-2 Power Requirements... 9-2 Mechanical ... 9-2 Regulatory Compliance ... 9-2

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1 - Foreword

Purpose and Scope This document provides user-level hardware and software system information, and servicelevel installation information for the Digital Documentation System (DDS). The information is provided as source material and is structured to aid in the development of a formal operator manual.

Safety Observe the following safety precautions when installing and using the Digital Documentation System:

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Dangerous voltages are present in many system assemblies. The unit should be used only in rooms that comply with recommendations concerning electrical safety when used for medical purposes (as stated in IEC, Title 21 CFR and UL 2601-1).

•

System installation shall be in accordance with the requirements of IEC 60601-1-1, The Standard for Safety Requirements of Medical Electrical Systems.

•

Patients should only be connected to applied parts of equipment complying with IEC 60601-1. Other equipment used in the system should comply with relevant IEC or ISO Standards.

•

Equipment not suitable for use in the presence of flammable anesthetic mixture with air or with oxygen or nitrous oxide.

•

Some disinfectants and cleaning agents vaporize to form explosive mixtures and, if such agents are used, the vapor must be allowed to disperse before the equipment is returned to use.

•

Always disconnect the equipment from its electrical supply before cleaning or disinfecting in the near vicinity of the equipment. For routine cleaning, wipe the outside of the cabinet with a damp cloth. To disinfect, use a suitable germicidal disinfectant. Do not spray the cabinet, as this could allow water or other liquids to enter the equipment, causing short circuits or corrosion.

•

Replace fuse with 2 A/250, Type “T” only.

•

Electrical cords and attaching cables used with the device must be appropriate for the rated voltage and current, and in compliance with all international, national, and local electrical codes and regulations pertaining to the use of medical devices.

•

Never spill any liquid on any of the components. In case of spillage, shut down the system and contact your service representative.

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The Digital Documentation System complies with the requirements of applicable EMC standards. Electronic equipment exceeding the limits defined in such standards, such as some cellular phones, and other hand-held mobile equipment, may affect the operation of the Digital Documentation System. Do not operate the Digital Documentation System in the presence of equipment which emits strong radio frequency or magnetic fields. The Digital Documentation System is classified as Class I, no applied parts, continuous operation, portable, ordinary equipment with respect to ingress of water. The symbols marked on the equipment denote the following: Consult accompanying documents. Give special consideration to information marked with this symbol. Dangerous voltages are present within the cabinet. Never attempt to repair the unit. Only trained service personnel may remove the cover, or obtain access to the system components.

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Symbol Definitions Symbol

Definition On (Power)

Off (Power)

Alternating current

Protective Earth (ground)

Equipotentiality (equipment potential)

Dangerous Voltage

Attention, consult accompanying documents

Fuse

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Abbreviations Abbreviation

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Definition

AVI

Audio Video Interleaved

CD

Compact Disc

DDS

Digital Documentation System

DICOM

Digital Imaging and Communication in Medicine

DVD

Digital Video Disc

ENET

Ethernet

IDE

Integrated Device Electronics - computer drive interface

I/O

Input/Output

IZZIT-on

Is it on signal - control signal for monitor activity indicator

JPEG

Joint Photographic Experts Group - digital image compression standard.

MPEG4

Motion Picture Experts Group - digital image compression standard.

NTSC

National Television System Committee - US color TV standard

PAL

Phase Alternation Line - European color TV standard

PC

Personal Computer

REC

Record

RGB

Red, Green, Blue - color monitor configuration type

S-video

YC Video

UI

User Interface

USB

Universal Serial Bus

VGA

Video Graphics Adapter

YC

Luminance (Y) and chrominance (C) signal

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Terminology Term

Definition

Loop

Repeating motion.

Media

CD-R or CD-RW, and DVD-R or DVD-RW.

Motion

A collection of multiple image frames all collected at one time. DICOM refers to this as an “image”.

Still Frame

A single image frame. Used to describe discrete image frame captures.

Revision History Log NOTE: The date in the following table refers to the approximate date of completion of the writing of this document by Technical Information Services and does not reflect the actual effectivity date or actual document release date. Table 1 Revision Log Rev

Date

Description of Changes(s)

PP1

6/21/02

First preliminary writing.

PP2

7/15/02

Second preliminary writing.

PP3

8/15/02

Add installation and troubleshooting information.

PP4

01/30/03

Add Engineering updates.

A

FEB 2004

Add Engineering updates for software release 2.x.

Contact Information Linvatec (www.linvatec.com) 11311 Concept Boulevard Largo, Florida 33773-4908 Customer Service: (800) 925-4255 USA Fax: (727) 399-5256 International Fax: (727) 397-4540

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2 - Installation

Installation Overview This chapter provides instructions to guide service personnel during installation and configuration of a DDS system. A checklist is provided to verify completion of required tasks. Connection details are provided for RGB systems and S-video systems. First, identify which of these configurations will be installed. Then refer to the applicable configuration details during installation.

CAUTION!

It is the responsibility of the systems integrator and/or installer to ensure that the system’s installation is compliant with applicable international, national, and local regulations.

Installation topics:

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“Installation Checklist” on page 2 - 2

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“Preliminary Requirements” on page 2 - 3

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“System Connections” on page 2 - 4

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“System Configuration” on page 2 - 6

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“Functional Test” on page 2 - 9

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Installation Checklist As installation procedures are completed, check them off in the following checklist. ! “Preliminary Requirements” - make sure all preliminary requirements have been met. ! “RGB System Connection” - complete these connections if installing an RGB system. ! “S-Video System Connection” - complete these connections if installing an S-video system. ! “System Power Up” ! “Set Date and Time” ! “Set the Default Printer” ! “Installing a New Printer” ! “Configure AVI Creation Parameters” ! “Setup Menu - (F7)” ! “Functional Test”

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Preliminary Requirements Tools and Materials Required No special tools are required.

Power Requirements •

Universal Power Input: 100-240 Vac, 50/60 Hz, 1.4 - 0.6 Amps

•

Max Power: 90 W

NOTE: Fuse type is 2 A/250, Type “T”. Refer to “System Specifications” on page 9 - 1 for complete system specifications.

Seismic Mounting Requirements No special mounting is required for the DDS.

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System Connections System connection diagrams are provided for RGB systems (Figure 2-1), and SVideo systems (Figure 2-2). The DDS automatically detects the connected video equipment during power up.

RGB System Connection CAUTION!

Always disconnect AC line power from the DDS before making connections.

An RGB system connection diagram is provided in Figure 2-1. Verify that all connections are made before performing a system power-up.

Figure 2-1 RGB System Connection Diagram Camera Head Motion Record Signal Line Level Audio In

IZZIT - on Out to Monitor Camera Head Still Signal

RGB Camera In

10/100 Base-T Ethernet

Line Level Audio Out USB Keyboard USB Printer

RGB Monitor Out

CAUTION!

AC Power In

When using the RGB connections, DO NOT use the S-Video connections.

NOTE: The DDS routes the camera video directly to the monitor when the DDS is off.

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S-Video System Connection CAUTION!

Always disconnect AC line power from the DDS before making connections.

An S-Video system connection diagram is provided in Figure 2-2. Verify that all connections are made before performing a system power-up.

Figure 2-2 S-Video System Connection Diagram Camera Head Motion Record Signal Line Level Audio In

IZZIT - on Out to Monitor Camera Head Still Signal 10/100 Base-T Ethernet

Line Level Audio Out USB Keyboard USB Printer AC Power In S-Video Monitor Out

S-Video Camera In linvatec_cabl-cnncts-svid_1.eps

CAUTION!

When using the S-Video connections, DO NOT use the RGB connections.

NOTE: The DDS routes the camera video directly to the monitor when the DDS is off.

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