endoSTORE neo one-click Add-On Manual Issue 01 Rev 01 Sept 2015

This manual contains information protected by copyright laws. All rights are reserved. The manual may not be copied or duplicated, in its entirety or in part, without the explicit approval of ESCAD Medical GmbH. We reserve the right to make technical changes to the instrument prior to notice. Copyright ESCAD Medical GmbH 18 September 2015

Manufactured by: ESCAD Medical GmbH Zur Öhmdwiesen 5 D-88633 Heiligenberg Germany phone +49 (0) 7554 / 9999-500 Fax +49(0)7554/9999-558 www.escad-medical.de [email protected]

Add-on instructions – endoSTORE® neo & one-click

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Index of contents 1

SIGNAL WORDS ... 4

2

SMART LIGHT

3

SMART CONNECT

... 4

4

HIS INTERFACE

... 5

4.1 4.2

... 4

Header IN ... 8 Header OUT ... 9

5

NETWORK PRINTING

6

LABEL PRINTER

6.1 7

... 15

Necessary settings on the printer itself ... 16

SENSOR SYSTEM

7.1

... 10

... 17

Course of the compressed air... 18

8

MULTIBOX

... 19

9

TRANSFER

... 20

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1 Signal Words The following signal words are used in this operating manual:

Caution! Indicates important and useful information.

Warning Shows important information on safety!

2 SMART Light The storage cabinet is equipped with LED lights that display the storage status of the endoscopes by respective color changes. Green − storage phase Blue − drying phase Red − fault Login as Administrator is necessary. Licensing is required for the SMART Light add-on.

Select

3 SMART Connect In connection with an Advantage® Plus 2.0 reprocessing machine, a security query is issued whenever anything is placed in storage to check the correct reprocessing. A maximum permissible time between reprocessing and storage of an endoscope can be specified for this. If the reprocessing was faulty or the maximum permissible time exceeded, a warning is issued when the endoscope is placed in storage. Furthermore, the user and endoscope data can be imported from an Advantage® Plus 2.0 processing machine per click or automatically at adjustable intervals. (see Operating Manual Section 6.7.2.2 and Section 6.8.2.2) Add-on instructions – endoSTORE® neo & one-click

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Login as Administrator is necessary. Licensing for the Add-on SMART Connect and network connection are required. The activated security query is used to query both the status as well as the time of the last reprocessing cycle of the scanned-in endoscope. The maximal allowable time between the correct reprocessing cycle and storage in the endoSTORE® can be adjusted at the operator's discretion. The necessary data for the connection to the database must be entered when activating the SMART Connect add-on.

Select Selection and entry

URL SQL database of the reprocessing machine

The user and endoscope data can be automatically imported.

The import times must be activated and specified.

4 HIS Interface Login as Administrator is necessary. Licensing for the HIS Interface add-on and network connection are necessary. Upon activating the HIS interfaces, an interface is provided between the endoSTORE® and the Hospital Information System (HIS). The following data are recorded by the storage cabinet and saved in an XML file: 1. Process data (information on loading and unloading every endoscope) 2. Master data (stored user and endoscope data)

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The process data are always available to the Hospital Information System when the HIS Interface is activated. The release of the master data can be specified by activating the "Auto Export".

The release times must be activated and specified.

Both the process as well as the master data are released and stored under My Device HIS. When the file is downloaded, this information is deleted.

NandFlash

Attention! If the data are not downloaded at regular intervals, the memory capacity may be exceeded and result in system failure.

This directory is accessible via SMB network share x.x.x.xhis. Access is possible after successful authorization only. User: his Password: his88 This path is fixed and cannot be changed. The files are stored in the shared directory in the following format: YYYYMMDD_hhmmss_n.txt YYYY: Year: MM: [month] Add-on instructions – endoSTORE® neo & one-click

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DD: hh: mm: ss: n:

Day hour minute second number

At each process of loading and unloading an endoscope a separate file is stored. In certain events, which are critical for the documentation process, a file is also stored. For example: resetting the drawers. As long as the released files are not retrieved by the HIS, the time stamp of the file name is set continuously and the files are stored in the shared directory. Example: 20150605_081510_1.xml 20150605_081828_1.xml 20150605_082535_1.xml 20150605_082535_2.xml Every file corresponds to one process. Each line of the file starts with a header information followed by defined fields (see description below). The following header information is used: • IN loading information • OUT unloading information • RES a drawer was reset

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4.1

Header IN

Example for a file of a loading process with Header IN:

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4.2

Header OUT

Example for a file of a unloading process with Header OUT:

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Below several descriptions of process data captions are explained: Description

value range

Explanation

Patient information

Text

patient barcode (optional)

SecurityCheck

0..6

0: Add-on not activated or undefined 1: no connection to washer disinfector 2: approval from washer disinfector 6: no approval from washer disinfector, cause: no correct reprocessing cycle found in specified interval

WdRunCycle

Text

reprocessing cycle number of washing disinfector

ActualRunCycle

Text

cycle number of the current endoSTORE

Process

0..3

0: drying process finished 1: unloading during drying process 2: Failure; maximum storage time exceeded or pressure malfunction during storage

LastRunCycle

Text

possible cycle number of the previous endoSTORE (with active Transfer add-on and stock transfer of an endoscope)

Runtime

xd hh:mm:ss

total storage time x = day hh= hour mm= minute ss= second

5 Network printing All relevant process data can be printed out with an activated network printer. An application on a provided desktop PC forwards the print job to a printer provided by the operator. Required: network connection, desktop PC and printer Login as Administrator is necessary. Licensing for the add-on Network Printing, external computer & printer and network connection are required. The feature is activated over this menu item of the endoSTORE®. Further settings must be made via the application on the PC of the operator.

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In activated status a report log containing all relevant process data is printed out at every unloading:

The following data are displayed under "Process": - Patient’s information = Patient barcode - Security query = Result of the security query o NotConnected = No network connection to the processing machine o OK = Correct processing cycle was within the preset time interval lag o NotFound = No correct processing cycle was found within the adjusted time interval o Undef = security query not activated - Process data = Status of the endoscope at the time of unloading Add-on instructions – endoSTORE® neo & one-click

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OK = Drying phase closed, endoscope is in storage phase InProgress = Endoscope is in drying phase Failed = Maximum storage time was exceeded or compressed air error during storage = Total storage time = Cycle number in the current endoSTORE = Possible cycle in the previous endoSTORE (at active Transfer Add-on and transfer of an endoscope) o o o

-

Storage time Current cycle Last cycle

The application program EndoPRINT from ESCAD Medical must be installed on a desktop PC in the same network in order to forward the print job. The following settings must be made in the application: The paths of the installation files must be entered under File

Options.

Storage location HIS.xsd Storage location settings.eptrs Storage location logo.gif Samba release via: User: printerapp Password: print88

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Create cabinet

Enter name Enter IP address of the cabinet Samba Share: Printer

It is possible to activate another printer for unloading on the loading side (master side) than for the unloading side (slave side).

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Select printer, possibly separately for slave side

Start printer application

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6 Label printer A label printer can be used (available from ESCAD Medical GmbH, model RT200i) to print the process data of the endoSTORE®. To ensure the print function over a label printer, the endoSTORE® and the printer must be located in the same network. Login as Administrator is necessary. Licensing for the Add-on Label Printer and network connection are required. The feature is activated over this menu item of the endoSTORE®. One can specify whether the printout at unloading should be created at the master/operator or slave/user side. Furthermore, the IP address of the label printer to be activated must be entered. Please take note of the accompanying documents of the delivered printer.

The printout of a label printer is structured as follows:

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The following data are displayed under "Process": - Patient = Patient barcode - Security query = Result of the security query o No Connection = No network connection to the reprocessing machine o OK = Correct reprocessing cycle was within the preset time interval lag o NotFound = No correct reprocessing cycle was found within the adjusted time interval o NotActive = security query not activated - Process result = Status of the endoscope at the time of unloading o OK = Drying phase closed, endoscope is in storage phase o InProgress = Endoscope is in drying phase o Failed = Maximum storage time was exceeded or compressed air error during storage - Storage time = Total storage time - Current cycle = Cycle number in the current endoSTORE - Last cycle = Possible cycle in the previous endoSTORE (at active Transfer Add-on and transfer of an endoscope)

Attention! If the label printer is operated without enabled spooler, a printer error (e.g. no paper) can lead to the loss of print logs.

6.1

Necessary settings on the printer itself

Caution! Please take note of the label printer operating manual.

Please set the following points in the menu of the label printer: - Printer Setting / Setting possibly Printer Mode: Direct Transfer (depending on printer paper used thermal direct or transfer printing) Codepage: Win 1252 - Device possibly Buzzer: off - Printer Control Self Test to determine the IP address of the printer Caution! The printer routinely receives its IP address via DHCP. If the printer is temporarily disconnected from the network or power source, a new IP address might be assigned when the device is restarted. This must be corrected in the menu of the endoSTORE®. Otherwise the printer can be assigned a static IP at initial start-up (see operating manual of the label printer)

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7 Sensor System Critical values such as temperature, air humidity and flow rate are examined and recorded. Using adjustable tolerance limits, in the event of exceedance a new or prolonged drying phase is initiated to restore the desired climate in the endoSTORE®. Login as Administrator is necessary. Licensing is required for the add-on Sensors. The sensor values are monitored by activating the individual tests.

Activate Display of the sensor value

The maximum and minimum values of the temperature and air humidity can be adjusted on page 2. If the maximum tolerance limits are exceeded, a new or prolonged drying phase (increased airflow through the endoscope channels and active circulating air module) is initiated. When the minimum limit value is achieved, the unit is switched back to the respective phase (usually "storage") .

With an active Sensors add-on, the three buttons can be selected on the main screen. The course of the sensor values from the last 8 and 72 hours can be displayed separately.

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Course of the compressed air Course of the phase Course of the climate

7.1

Course of the compressed air

The course of the compressed air shows the output values of the integrated flow sensor. Example: The flow rate in l/min on the measured value "1 h" was recorded an hour ago.

The course of the phase shows the course of time of the different pressure phases, so that the storage and drying phase can also be traced.

The course of the climate shows two curves (green and blue). The green curve represents the course of the relative air humidity. The blue graph depicts the temperature curve. Add-on instructions – endoSTORE® neo & one-click

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If the endoSTORE® has been switched off over a period of time, the sensor values are displayed with zero during this time interval.

8 Multibox For endoscopes with few channels (e.g. bronchoscope), it is possible to store several endoscopes in the same cassette. This additional function enables the recording and documentation for up to four endoscopes. Login as Administrator is necessary. Licensing is required for the Multibox add-on. By activating the Multibox query, one can put several endoscopes, e.g. bronchoscope, in one drawer.

For the loading process, with an activated Multibox add-on always first scan in the cassette's hook-up barcode and then the barcode of the individual endoscopes (see Operating Manual Section 5.7).

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9 Transfer By activating the endoscope transfer, endoscopes can be relocated from a central endoSTORE® neo to a decentral store. After storage in a central cabinet in the endoscopy area, a documented storage in the decentral storage area is possible. The process steps at the different storage locations can be recorded without gaps. Login as Administrator is necessary. Licensing, network connection and central SQL database are required for the Transfer add-on. In the Transfer menu, in addition to activating the function you must also enter the maximum allowable transportation time between unloading from the first cabinet and loading into the second cabinet. The maximum allowable time between these activities can be adjusted at the discretion of the operator.

For the Transfer add-on, all cabinets must be operated on a common central SQL database. The operator must provide a SQL database on a central server in the same network for this purpose. For the transition to server operation, the following settings must be made:

Close program

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