EXPAIR User Guide Sw series 1.29XX Ver 1.05 2013

Table of contents 1. Foreword ...4 1.1 Introduction to Expair ...4 1.2 Conventions ...5 2. Getting started ...6 2.1 Starting Expair...6 2.2 Expair opening screen ...6 2.3 Expair main window ...7 2.4 Database structure ...8 2.5 Working procedures ...9 2.6 Buttons in main screen ... 10 2.7 Closing Expair... 12 2.8 Switching the displaying status of patient list ... 13 2.9 Reading patient list ... 13 2.10 Test record ... 14 2.11 The active patient identification ... 14 2.12 Working with a patient file ... 15 3. Working with patient database ... 17 3.1 Database manager window ... 17 3.2 Creating a new patient file ... 18 3.3 Finding an existing patient in the database ... 19 3.4 Editing a patient’s file ... 20 3.5 Opening an existing database from local or external stocking device ... 21 3.6 Creating a new database ... 21 3.7 Connecting to network ... 22 4. Configuration setting ... 23 4.1 Configuration screen ... 23 4.2 Configuration menu bar ... 24 4.3 Hardware configuration ... 24 4.4 Screen layout configuration ... 25 4.5 Ambient air configuration ... 26 4.6 Predicted (old version) configuration ... 26 4.7 Colours configuration ... 27 4.8 Other configuration ... 29 3

Medisoft user guide for Expair software

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1. Foreword 1.1 Introduction to Expair

Figure 1 : principal functions of Expair

Expair® is more than a simple driver that interfaces the Medisoft devices to perform a lung function test via computer. Expair® also provides a unified and powerful tool for configuring the device’s functions and managing the patient’s database. Daily works are stored in a database which the user can access, update or transfer to another working station. When working on Expair, you will get the following features: -

setting the configuration; performing and checking a calibration; managing the patient’s data, including the test results; performing different lung function tests (depending on the device in use); editing and printing the report; importing and exporting the database;

…

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1.2 Conventions Conventions

Example

Button names are in bold and in parentheses

[Calibration] button

Window and screen names are in bold

Calibration screen, main window

The Procedure names are in bold and underlined

Managing the database

Test names are in bold and italic

Forced Vital Capacity test

The steps explaining how to carry out a procedure are numbered and marked by a yellow circle An arrow indicates a new step or system response after the preceding step

1

(1), (2), (3)…

Click on [Calibration] button  Calibration record window appears

Menu items are marked by alphabetical characters inside a blue circle

a

(a), (b), (c)…

Information note

NOTE :

Cautions and warnings

(!) CAUTION

Important information

(!) IMPORTANT

The alternative solutions appear as a marked by character in majuscule inside a green circle

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A

(A), (B), (C)…

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2. Getting started 2.1 Starting Expair®

Figure 2 : starting Expair® There are 3 ways to start Expair®: (a) double click the Expair shortcut icon on the desktop; (b) alternatively, click on the [Windows Start Menu] button and select all programs  select Expair; (c) alternatively, run Expair.exe from the installation folder.

2.2 Expair opening screen An opening screen appears as shown in figure 3.

Figure 3 : opening screen (a) version number; (b) defined user sign-in

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2.3 Expair main window

Figure 4 : Expair main window

(a) Patient list; (b) patient database panel; (c) test record panel; (d-i): main functions menu: (d) configuration setting button ; (e) calibration button; (f) database backup button; (g) report setting; (h) serial history; (i) telemaintenance function and contacts; (j) testing options; (k) testing data managing panel; (l) close button.

The Expair main screen offers 3 working areas: (1) the database manager, including Patient list (a) and Database panel (b); (2) testing panel, including a test record (c), Testing option (j) and Results manager (k); (3) main menu, with the command buttons (d)  (h).

NOTE Most of Expair windows cannot be resized, but you can optimize their size by using the

configuration tool.

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2.4 Database structure

Figure 5 : database components and their relationship

(a) Patient list ; (b) individual information ; (c) database manager menu ; (d) individual patient file ; (e) test record ; (f) selected test ; (g) testing and result menu.

Figure 5 represents the database structure in Expair®. The general patient database is composed of a serie of individual file. The panel (a) displays a list of all patient files. From the database manager menu (c), you can manage the patient data with several tasks (red arrow), such as Searching, Adding or modifying. The selected individual file is marked by a blue bar (d). This individual file is linked to information panel (b) and test record panel (e) (blue arrows). The panel (b) shows identification of the active patient, and the test record (e) shows all the testing history of this patient. You can pick a visit date (f) from the test record, then use the commands button in menu (g) to perform a new test, review an existing result, edit and print the report, export and transfer the patient database…

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2.5 Working procedures

Figure 6 : working procedure

The general procedure for working in Expair® is as follows: To perform a test: (1) identify the patient, by searching from the list (A) if the subject already exists or by creating a new patient file (B); (2) select a visit date in test record. For the current visit: you can create a new test file; (3) perform a new test, or complete an existing one.

To review a test: (1) identify the patient, by searching from the list (A); (2) select a visit in test record; (3) review the test, you can customize it before printing.

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2.6 Buttons in main screen Buttons

Functions Add a new subject to database

Search for an existing subject in the database

Work in local database mode

Work in central data store mode (Network)

Switch the local database

Add new local database

Switch to individual subject view

Switch to the active patient work list function

Configuration settings

Calibrate

Perform a backup / restore and relocate software

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Print a test report to paper / PDF or export it

Look at the trend of historic test data for a subject

Teamviewer remote assess service via internet

CE registration for software to Medisoft Company

Start a lung function test

Complete an open testing session

Review the results

Delete a session

Edit the commentary and interpretation

Print the report

Export the data to paperless reporting

Transfer the data to central data store

Close Expair 11

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2.7 Closing Expair

Figure 7 : closing Expair

To quit Expair: First, you have to close all the on-going procedures. Then from the main window, use the following steps to safely close the Expair: (1) click on [Close] button  a message appears; (2) check the box [Configuration save on disk] to save all any changes made during the last session; (3) click on [Yes] button to quit Expair. The main window will be closed.

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2.8 Switching the displaying status of patient list

Figure 8 : switching status of patient list

The patient list panel (a) can be exposed or hidden by clicking on button (b) to avoid the subject list to appear when not required. The table (c) presents general information about the active subject. The table (d) shows all the performed exams of the current subject.

2.9

Reading patient list

Figure 9 : patient list

(a) 1st column: last name; (b) 2nd column: first name; (c) navigation cursor; (d) switching display mode (hidden/shown); (e) selection bar presents the active patient. NOTE You can use the cursor to manually search a subject on the list.

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2.10 Test record The test record is a list of all visit dates and the exams made by selected patient.

Figure 10 : test record

(a) Transferred to central data store; (b) printed visit; (c) backup record ; (d) test session code; (e) visit date; (f) visit time; (g) list of all performed exams; (h) selecting bar; (i) exams types by icons; (j) navigating cursor.

2.11 The active patient identification This panel displays main information relating to the active patient

Figure 11 : identification of selected patient

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2.12 Working with a patient file

Figure 12 : working with patient file

By clicking on button (a), you can switch to the active patient work list function. This function allows to build a daily work list using any criteria. Date range setting: by using date setting boxes (b): when you click on the box, a calendar panel appears so you can select a date.

This sets the initial range criteria. Then you can use the filters based on:

A Test type

in menu (c) PFT/ ERGO/ ECG / eNO /Rhino

Or An action

in menu (d) Print /Export /Transfer/Backup /MORE OPTIONS…..

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The more option button allows further researches:

Figure 13 : more option in patient criteria

This enables the selection of any additional fields you have added to the database.

The logic tree is; FIRST:

set date range to search.

SECOND:

select what to search for by one of the above headings.

FINALLY:

search, by clicking on [Search] button (f).

Expair will then display the results list based on the selected criteria (in zone (e)).

Show FULL LIST Show LIST OF this NUMBER of matches

The list shows the active subjects selection. It is possible to rapidly switch between the different subjects by double clicking on the list to be taken directly to the patient table and the list of visits made.

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3. Working with patient database 3.1 Database manager window Database manager is a utility accessible from the main window by clicking on [patient data] button. With the database manager, you can perform some tasks such as searching, creating, editing a patient file. The patient data window can be brought up for different purposes : - searching for an existing patient; - creating a new patient data file; - beginning a new test for a selected patient (before performing a test, you must validate the patient’s data); - reviewing an existing test for a selected patient.

Figure 14 : database window

Click on [patient data] button  the patient data window appears: (a) name and identity number of selective patient; (b) gender; (c) date of birth; (d) physician name; (e) prediction mode; (f) navigating button ; (g) search button; (h) add button to add a new file; (i) edit button for editing the current file; (j) delete the current file; (k) OK button to save the data after editing; (l) cancel button to quit the editing mode without saving; (m) close button : to quit the database window.

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3.2 Creating a new patient file

Figure 15 : creating a new patient file

Use the following steps to create a new data file for the first visit of a patient. From the main window you will have 2 options: (A) : click directly on [Add] button (2) Or (B) : (1) click on patient data  (2) click on [Add] button.

A new patient/work list window will appear  (3) enter new patient’s information : (a) last name; (b) first name; (c) ID number; (d) gender male – female (select by radio buttons); (e) date of birth. (4) Click on [OK] to validate the data  a new file has been successfully created.

Figure 16 : the new file has already been added to the list in the main window NOTE Once the identification data is entered and confirmed, it is then possible to enter

additional information. 18

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3.3 Finding an existing patient in the database (A) Manual search

Figure 17 : manual search (1) Roll the list by pulling the cursor (1) up or down until you reach the patient’s name (you could also roll the list using the direction keys )  (2) move the mouse cursor to the target name.

(B) Automatic search from the main window

Figure 18 : automatic search from the main window (1) Click on [Search] button  the Find Patient window appears. (2) Enter patient’s name and/or (3) identity number and/or (4) subject’s birthday. (5) Click on [Find] button to begin the research.

(C) Automatic search from the database window

Figure 19 : automatic search from the database window 19

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(1) Click on [Patient data] button to launch the database window. (2) Use the navigating button to search manually or click on [Search] button  the search window appears. Now you can repeat the steps (3),(4) and (5) as above. NOTE If the patient does not exist, the following message will be displayed.

3.4 Editing a patient’s file The individual patient data can be modified at any time: before a test, on the next visit or after a test (before printing the report), by using the Patient’s Database window:

Figure 20 : editing the patient data

(1) Click on [Patient Data] button  the database window appears. (2) Click on [Edit] button  (3) you can modify the name, ID number, gender, date of birth of the patient. The left hand panel is mandatory to enter the data such as General Consultant (Physician), predicted values set to use. (4) Click on this button to enter the physician name database  the physician database window appears : (a) list of all physician name; (b) add a new name; (c) delete a name; (d) quit. (5) Select the predictive equation from a list

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(6) Click on [OK] button to save the modifications or [Cancel] to quit without saving. (7) Click on [Close] button Exit the database manager and return to main window.

3.5. Opening an existing database from local or external stocking device

Figure 21 : selecting a new database file in DB folder

The database by default is Patients.db but you can switch into another one by following steps: (1) From main window, click on [Open database] button. (2) A file browser appears, you can select a database file (with extension .db). (3) Click on [Open] button, the selected database file will be loaded.

3.6 Creating a new database

Figure 22 : add a new database file

(1) In main window, click on [+ Add new database] button. (2) A file browser appears, you can name a new database file (with extension .DB)  (3) the selected database will be created and saved.

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