Instruction Manual
40 Pages
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KeepSafe Essential ®
Instruction Manual The Posey KeepSafe Essential is an important part of your falls management protocols. Ensure all parts of this system are operational before leaving a patient/resident unattended.
8373, 8373NP Before using the Posey KeepSafe Essential, read this entire manual and save for future reference.
Contents Before You Begin ... 3-4 Features...5-7 Contents...8 Options...9 Preparing the KeepSafe Essential for Use...10-11 Storing Your KeepSafe Essential... 12-13 Setting Alarm Mode... 14 Setting Alarm Tone... 15 Adjusting Alarm Volume...16 The SUSPEND Button... 17 Connecting to AC Power (Optional)...18 Mounting the KeepSafe Essential... 19-26 Monitoring in Cord and Magnet Mode...27-28 Connecting Magnet Cord to Patient/Resident... 29-30 Patients/Residents with Pacemakers or Defibrillators ...30 The KeepSafe Essential and Use of Physical Restraints ...31 Warnings and Cautions... 32-34 Alarm Cleaning and Storage...35 Battery Maintenance...36 Troubleshooting Guide...37 Product Specifications...38 Limited Lifetime Warranty...39 Repair Service...39
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KeepSafe Essential
BEFORE YOU BEGIN
Before You Begin The Posey KeepSafe Essential is an easy to use, restraint free addition to your falls management program. The KeepSafe Essential provides an early warning when a patient/resident attempts to rise from a bed, chair or toilet. This system does not prevent falls or injury from falls and is not a substitute for patient/resident care, rounding and a comprehensive falls management protocol in your facility. The KeepSafe Essential consists of an alarm with an adjustable cord and magnet and activates as the patient/resident attempts to rise and disconnects the magnet.
Indications for Use
Persons who may benefit from the use of the Posey KeepSafe Essential include: • Patients/residents with diminished cognitive or mobility skills. For example, the frail, disabled, or those with neurologic deficits. • Patients/residents receiving medications that may cause disorientation, drowsiness, dizziness, or frequent urination. • Patients/residents (new or existing) with a history of falls, or who are assessed to be at risk of falling based on your selected fall-risk assessment. • Patients/residents who are restless or prone to get up in the middle of the night, e.g., due to incontinence, or with nighttime voiding habits. • Patients/residents who require mandatory bed rest.
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BEFORE YOU BEGIN
Contraindications NOTE: The KeepSafe Essential may not be suitable for all high fallrisk patients/residents. See Posey catalog for other options for such patients/residents. The KeepSafe Essential should NEVER be used as the only means of surveillance for: • Agitated, combative or suicidal patients/residents. • Patients/residents at extreme risk of a life-threatening fall (ex. patients/residents with bone injuries or previous hip fractures). For these patients/residents, Posey recommends use of the KeepSafe Essential along with a more intensive falls management measure. See Posey catalog for options such as floor mats, and/or hip protectors among other fall management products.
Response Policy Make sure your facility has a clearly defined policy for response to falls management and fall alarms. This may include contacting the patient/ resident over the nurse call intercom system and telling them to return to their bed or chair and waiting for assistance, and/or sending staff immediately to the patient’s/resident’s location for assistance. Be sure to place a flag or notification device on the patient’s/resident’s door, in their room, and next to the respective patient’s/resident’s room light at the nurse’s station to identify high fall-risk patients/residents and alert staff to respond quickly to fall alarm situations. Facility falls management policy should address the frequency of visits by nursing staff to: • Confirm patient/resident is safe. • Attend to patient/resident needs for nutrition, toileting, exercise, and therapy. • Check alarm function every time before leaving patient/resident unattended. If the alarm does not function properly, remove the alarm from service and replace it with a properly functioning alarm. DO NOT use the alarm or magnet if it does not activate each time magnet is removed from face plate. 4
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KeepSafe Essential
FEATURES
Features of the KeepSafe Essential FRONT VIEW SUSPEND SUSPEND
LED INDICATOR
MAGNET PLATE
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FEATURES
REAR VIEW (Open Battery Door) SUSPEND ON/OFF SWITCH (WITH NP VERSION, NO ON/OFF SWITCH) TONE
Tone
Volume
Tone
Voice &
Tone
VOLUME Voice
MODE Qty 4AAA Alkaline
Qty 4AAA Alkaline
BATTERY COMPARTMENT
LEFT SIDE VIEW
AC POWER ADAPTER INPUT 9VDC
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KeepSafe Essential
FEATURES
Features of the KeepSafe Essential (Cont.) • Five alarm tones. There are five different alarm tone options
which can be used in different patient/resident rooms, or to discern between different caregivers or levels of fall risk for easy patient/ resident identification. • Three alarm modes. Three alarm modes allow for facility or alarm choices regarding caregiver notification in the event the alarm is triggered. The alarm modes are “Voice and Tone,” “Tone Only” and “Voice Only.” • High and low volume settings. Two alarm volume settings allow for facility or alarm choices regarding caregiver notification in the event the alarm is triggered. The volume options are low and high. • SUSPEND button. Silences the alarm until the magnet is replaced on the magnet plate. Alarm will resume monitoring when you place the magnet back on the face plate. • Cord and magnet monitoring. Alarm activates when magnet is removed. Magnet pull cord adjusts to range of mobility and “safety zone” best suited for each patient/resident. • Battery operated. The alarm uses four (4) “AAA” alkaline batteries. • Audible low battery warning. Alarm “chirps” about every 15 seconds when batteries need changing. This sound is different than any of the alarm tones and easily alerts caregivers of the need to change batteries. • DC jack. For AC connection. • AC adapter. The KeepSafe Essential 8373AC enables users to operate on AC electrical power. (To obtain the AC adapter with the 8373 alarm, order the 8373AC). • Impact resistant cover. Helps minimize damage if dropped. NOTE: Cat. 8373NP (No Power Model) does NOT have an ON/OFF switch. This is to prevent patients/residents or caregivers from turning off the alarm. The only way to turn off this model is to remove the batteries.
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CONTENTS
Each KeepSafe Essential is shipped to you with: Alarm (1) Magnet with adjustable length cord and locking clip (1) • “AAA” Alkaline Batteries (4) • •
NOTE: If you require the ability to run on AC power, order 8373AC or 8373NPAC
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KeepSafe Essential
OPTIONS
Customer may order the following bracket systems:
8208G GCX Alarm Mounting Bracket Assembly – vertical wall mounts
8208H Modular Services 8208CS Command™ Strip* Alarm Mounting Bracket – Alarm Mounting System – horizontal wall mounts wall mounting
8269 Attachment Bracket with BioThane® strap – bed and wheelchair mounting
8289 Wheelchair Bracket – mounting on back of wheelchair
8278N Narrow Saddle 8208 Wall Bracket – Bracket – wheelchair mounting wall mounting
8276 Wire Bracket – headboard or footboard bed mounting, or chair mounting
8288 Alarm Bracket – IV pole
*3M and Command™ are the worldwide trademarks or registered trademarks of 3M.
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PREPARING
Preparing the KeepSafe Essential for Use Battery Installation:
The battery-operated KeepSafe Essential is portable and long lasting. Fresh alkaline batteries have an estimated life of 30 days of daily use. Actual life depends on alarm mode, tone and volume you select. Alarm will “chirp” about every 15 seconds when new batteries are needed. Change batteries at once. 1. If your alarm does NOT have an ON/ OFF switch (Cat. 8373NP), connect a magnet before inserting the batteries. If your alarm DOES have an ON/ OFF switch (Cat. 8373), slide the Fig. 1 power switch to the OFF position before inserting/changing batteries. 2. Press down on the arrow and slide the battery compartment door completely off (Fig. 1). Set battery door aside. 3. Drape the red ribbon across the battery compartment and insert four (4) new “AAA” batteries as pictured Fig. 2 inside the battery compartment (Fig. 2). Take care not to damage battery contacts. Batteries should be inserted on top of red ribbon and the loose end of the ribbon should stick out the other end for easy battery removal (Fig. 3). 4. Lay the loose end of the red ribbon on top of the batteries and reattach the battery compartment door. Slide it Fig. 3 shut, locking it into place. 10
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KeepSafe Essential
PREPARING
Preparing the KeepSafe Essential for Use (Cont.) • Take care when installing new batteries. The alarm will not
work if batteries are installed improperly.
• ALWAYS install a completely new set of batteries when the
chirping due to low battery power sound begins. DO NOT replace a single cell, but all cells in the alarm. DO NOT mix old and new batteries, or battery brands within a battery pack (4 batteries). Use of mixed batteries or batteries installed incorrectly may cause battery damage, and may damage the alarm. Remove any alarm from use and send to the appropriate facility authority if batteries are damaged or corroded or the battery compartment has signs of previous battery corrosion such as white powder residue. • Batteries can explode or leak and cause damage to alarm if installed incorrectly, fully discharged, or exposed to liquid, fire or high temperatures. If battery damage has occurred, or you see any corrosion, remove the alarm from use IMMEDIATELY. DO NOT use the alarm if battery damage has been detected. • After changing batteries, test the alarm and magnet for proper operation prior to putting in service with a patient/ resident, and each time before leaving the patient/resident unattended. If the alarm and/or magnet do not function properly, remove the alarm and magnet from service and replace them with a properly functioning alarm.
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STORING
Storing Your KeepSafe Essential If you are storing the KeepSafe Essential for an extended period of time, you should turn the alarm off and remove the batteries. Batteries start to corrode after an extended period of time (just like a flashlight). Corroded batteries will damage the alarm and may cause it not to function, or to function intermittently. ALWAYS close the battery door during storage to prevent damage. Store the alarm in a secure place so it will not be dropped or damaged. DO NOT use if; battery door is missing; battery door is damaged; alarm case is damaged; or alarm case is cracked. Battery Leakage. If there is ANY evidence of battery leakage, remove the alarm from use and notify the appropriate facility authority. The alarm should be disposed of according to your facility disposal requirements. DO NOT use the alarm and DO NOT attempt to clean it if there are any signs of battery leakage such as corrosion, rust or white powder residue.
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KeepSafe Essential
STORING
Storing Your KeepSafe Essential (Cont.) DO NOT allow batteries to deplete while in the alarm. Change batteries immediately when hearing the low battery “chirp.” Depleted batteries may leak and corrode, causing damage to the electronics and reliability. When storing the alarm with power “on”, check the alarm every week to make sure the batteries are still operable and the alarm is still on. If the alarm low battery alert is chirping, or the alarm does not power up, the batteries are depleted and must be removed. DO NOT leave depleted (“dead”) batteries in the alarm to avoid corrosion. Remove batteries when storing the alarm for an extended period to prevent depleting the batteries and potential corrosion. The Posey KeepSafe Essential is an electronic device. It may fail to work if subjected to severe shock, such as being dropped, or immersed in liquid. To reduce the risk of serious injury or death, test the alarm for proper operation prior to putting in service with a patient/resident, and each time before leaving the patient/resident unattended. If the alarm does not function properly, remove the alarm from service and replace it with a properly functioning alarm. DO NOT use the alarm or magnet if it does not activate each time magnet is removed from face plate.
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SETTING MODE
Setting Alarm Mode The KeepSafe Essential has three (3) alarm modes. These allow you to select an alarm signal best suited to patient/resident and facility needs.
Mode Features VOICE & TONE
Pre-recorded voice message plays once, followed by the selected alarm tone. The tone continues to play until alarm is placed on suspend or patient/resident is repositioned with the magnet on the faceplate.
TONE
Selected alarm tone plays until alarm is placed on suspend or patient/resident is repositioned with the magnet on the faceplate.
VOICE ONLY
Pre-recorded voice message plays until alarm is placed on suspend or patient/resident is repositioned with the magnet on the faceplate.
To Change/Select Mode: 1. Ensure alarm is on and magnet is on face plate. 2. Remove the battery compartment door by sliding down to gain access to the programming buttons. 3. Slide the MODE Select Switch to the desired alarm mode (Fig. 4). The last option selected is the mode Fig. 4 utilized when the magnet is removed from the face plate. 4. Replace the battery door and slide shut, locking into place. NOTE: Cat. 8373NP does NOT have an ON/OFF switch. To set Alarm Mode for Cat. 8373NP, follow all steps above except step 1. Tone
Volume
Tone
Voice & Voice Tone
Qty 4AAA Alkaline
ANSI-24A IEC-LR03
THE PRE-RECORDED VOICE MESSAGE IS: “Please don’t get up. Sit back down and use the call button to call for help.” 14
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KeepSafe Essential
SETTING TONE
Setting Alarm Tone The KeepSafe Essential has five (5) available tones. This allows you to differentiate between patients/residents and other equipment alarms.
To Select Tone: 1. Ensure alarm is on and magnet is on face plate. 2. Remove the battery compartment door by sliding down to gain access to the programming buttons. 3. Press TONE button (Fig. 5) to scroll through the tone selections. 4. Alarm mode must be set to either Fig. 5 “Voice and Tone” or “Tone” in order to hear the selection. 5. Each time you press the button, tone will change and a two (2) second sample plays. The last sample heard is the tone utilized for the alarm when the magnet is removed from the face plate, depending on which monitoring mode is selected. 6. Replace the battery door and slide shut, locking into place. NOTE: Cat. 8373NP does NOT have an ON/OFF switch. To set Alarm Tone for Cat. 8373NP, follow all steps above except step 1. Tone
Volume
Tone
Voice & Voice Tone
Qty ty 4AAA 4A AA Alkaline
ANSI-24A IEC-LR03
KeepSafe Essential
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ADJUSTING VOLUME
Adjusting Alarm Volume There are two (2) alarm volume settings: low and high. These allow you to select the right volume for facility and/or patient/resident needs. All volume settings are within OSHA standards. For maximum staff alert in noisy areas, use HIGHEST (loudest) volume setting. ALWAYS check to ensure staff can hear alarm at the furthest possible distance before leaving patient/resident unattended. NEVER place alarm closer than two feet from patient’s/resident’s ear. Doing so may cause hearing loss or other injury. For more information, see: OSHA OCCUPATIONAL NOISE EXPOSURE STANDARDS 1910.95.
To Change Volume:
1. Ensure alarm is on and magnet is on face plate. 2. Remove the battery compartment door by sliding down to gain access to the programming buttons. 3. Press VOLUME button (Fig. 6) to scroll through both the volume selections. 4. Alarm mode must be set to either “Voice and Tone” or “Tone” in order to Fig. 6 hear the selection. 5. Each time you press the button, the volume changes and a two (2) second sample plays. 6. Continue to press the VOLUME button until you hear the desired volume. The last sample heard is the volume in use. 7. Replace the battery door and slide shut, locking into place. NOTE: Cat. 8373NP does not have an ON/OFF switch. To set Alarm Volume for Cat. 8373NP, follow all steps above except step 1. Tone
Volume
Tone
Voice & Voice Tone
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Qty 4AAA Alkaline
ANSI-24A IEC-LR03
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KeepSafe Essential
THE SUSPEND BUTTON
The SUSPEND Button The SUSPEND feature silences the alarm until the magnet is replaced on the magnet plate.
SUSPEND Button
To Place the Alarm on SUSPEND: 1. With the magnet disconnected from the front of the alarm (as in an unauthorized patient/resident exit), Fig. 7 press the SUSPEND button on the top of the alarm (Fig. 7) until the Indicator LED monitoring indicator LED flashes RED (Fig. 7a). 2. As soon as the magnet is reattached to the front of the alarm, the alarm automatically reverts back to monitor mode. You will hear a “beep,” Fig. 7a indicating the alarm is activated and monitoring. The monitoring indicator LED light will be flashing green, indicating the alarm is in monitoring mode. 3. To take the alarm out of SUSPEND, reattach the magnet. Test the alarm and magnet for proper operation prior to putting in service with a patient/resident, and each time before leaving the patient/resident unattended. If the alarm and/or magnet do not function properly, remove the alarm and magnet from service and replace them with a properly functioning alarm and/or magnet. Ensure the LED, indicating monitoring, is blinking green.
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CONNECTING TO AC POWER
Connecting to AC Power (Optional) The Posey KeepSafe Essential is equipped with a DC jack to allow you to use AC power to operate the alarm. When the 8373AC or 8373NPAC is ordered, it includes an AC power adapter. To obtain a replacement power adapter, order Cat. RP8383. To ensure proper alarm function and to prevent damage to the alarm, only use the AC power adapter supplied by Posey.
To Connect to AC Power: 1. Connect the AC power adapter to the KeepSafe Essential (Fig. 8). 2. Plug the other end into the wall. Only use the Posey AC power adapter to power your alarm. Using an adapter other than the Posey adapter may d amage the alarm and void the warranty. If power is interrupted, the alarm will not function. There is no alarm at bedside.
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AC POWER ADAPTER RECEPTACLE
9VDC
Fig. 8
KeepSafe Essential
MOUNTING
Mounting the KeepSafe Essential There are multiple mounting options to choose from for the KeepSafe Essential: • 8208 Wall Bracket (for wall mounting) • 8269 Alarm Attachment Bracket with BioThane Strap (for bed, wheelchair, stretcher, and commode mounting) • 8208CS Command™ Strip Alarm Mounting System (for wall mounting) • 8276 Wire Bracket (for headboard or footboard bed mounting, or chair mounting) • 8278N Narrow Saddle Bracket (for wheelchair mounting) • 8208G GCX Alarm Mounting Bracket Assembly (for vertical wall mounts) • 8208H Modular Services Alarm Mounting Bracket (for horizontal wall mounts) • 8288 Alarm Bracket (for IV pole mounts ) • 8289 Wheelchair bracket (for mounting on back of wheelchair) If you plan to use the KeepSafe Essential for stretcher sensor monitoring or commode sensor monitoring, please refer to the Instruction Sheets for these products, 8316 and 8333. ®
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MOUNTING
Mounting the KeepSafe Essential (Continued) To purchase additional brackets contact your Posey sales representative, or call Posey Customer Service at 1.800.447.6739. PRIOR TO USING ANY BRACKET, YOU SHOULD CHECK THAT: • Alarm is securely mounted out of the patient’s/resident’s reach and functions properly by activating alarm. • Alarm indicator lights are in clear view of staff.
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KeepSafe Essential