seca 101 Instruction for Use May 2011

CONTENTS 1. System description... 3 5. Operation... 9 1.1 Application... 3 1.2 User qualification... 3 1.3 Data transmission from measuring devices... 3 2. Safety... 4 2.1 Basic safety information... Use of software... Use of measured results... 2.2 Safety information in the instructions for use...

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3. Overview... 6 4. Installation... 8 4.1 General... 8 4.2 Ask about version... 8

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5.1 Retrieve patient data from PDMS... 9 5.2 Start/exit program... 9 Start program... 9 Exit program... 10 5.3 Measurement... 10 Select measuring devices... 10 Perform measurement... 11 5.4 Work in software window... 13 Adjust window size... 13 Navigate in downsized window 13 Minimize/restore window... 14 Edit data... 15 6. Warranty... 16

English

1. SYSTEM DESCRIPTION 1.1 Application English

The seca 101 software is mainly used at hospitals, medical practices and inpatient care facilities in accordance with national regulations. The seca 101 software is designed for the wireless reception of results from weight and height measurements and their storage in a patient data management system (PDMS). The seca 101 software can only receive data transmitted by devices from the seca 360° wireless system. For data transfer to a PDMS the scope of supply includes EMR modules for the following protocols: • GDT • HL7 EMR modules for other protocols are in preparation and are continuously made available on our website for download. The seca 101 software is not designed for diagnostic purposes.

1.2 User qualification The seca 101 software should only be used by persons with sufficient expertise.

1.3 Data transmission from measuring devices Scales and stadiometers from the seca 360° wireless system enable wireless transmission of measurements to your PC. The accessory required for this purpose is the seca 360° wireless USB adapter 456.

System description • 3

2. SAFETY 2.1 Basic safety information Use of software

• Please take note of the information included in these instructions for use. • Keep the instructions for use in a safe place as well as the declaration of conformity they contain. • seca 101 should only be used for its intended use. • Scales and stadiometers from seca should only be used in conjunction with the seca 101 software. • Keep HF devices such as cell phones and televisions at a minimum distance of approx. 1 meter to prevent incorrect measurement or faults with wireless transmission.

Use of measured results

• Before storing and using measured values acquired with the seca 101 software (e.g. in a patient data management system), check that these values are plausible and correspond to the display on the measuring device. • Once measured values have been transmitted from the seca 101 software to a patient data management system, check that these values are plausible and have been assigned to the right patient before using them.

2.2 Safety information in the instructions for use DANGER! Identifies an exceptionally hazardous situation. If you fail to take note of this information, serious irreversible or fatal injury will result. WARNING! Identifies an exceptionally hazardous situation. If you fail to take note of this information, serious irreversible or fatal injury may result. CAUTION! Identifies a hazardous situation. If you fail to take note of this information, minor to moderate injury may result.

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English ATTENTION! Identifies possibility of incorrect operation of product. If you fail to take note of this information, the device may be damaged or the measured results may be incorrect. NOTE: Includes additional information about use of the product.

Safety • 5

3. OVERVIEW

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No.

Controls

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Patient data

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Function Values are entered on measurement: • Weight • Height Data are transmitted by PDMS: • Patient-ID • First Name • Surname • Date of birth • Sex Fields containing data transmitted by PDMS can be displayed or hidden. Contact your administrator.

English No.

Controls

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Devices

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Function Show/hide list of devices • « : Hide list of devices

• » : Show list of devices Available stadiome- Shows which seca 360° wireless stadiometers are ters connected to the seca 101 software. Shows which devices are selected for measuSelection bar rements. Configuration options for administrators, passwordsettings protected • Clears patient data from measuring window cancel • Minimizes program window Transmit measured results to an electronic patient file send to EMR (EMR = Electronic Medical Record) in PDMS Shows which seca 360° wireless scales are conAvailable scales nected to the seca 101 software.

Overview • 7

4. INSTALLATION 4.1 General The seca 101 software should only be installed by an experienced PC administrator. Information about configuration options can be found in the administrator manual. If you have any queries or requests for changes, contact your administrator. WARNING! Misdiagnosis through loss of data

Improper installation or incorrect changes to installation may cause loss of data and result in misdiagnosis. – Make sure installation or changes to installation are carried out by an experienced PC administrator.

4.2 Ask about version You can display information about the program version installed and the EMR module selected. To do so, proceed as follows: 1. Start program. 2. Right-click in the program window header.

A context menu appears. 3. In the context menu click on About.

The About box appears. 4. To close the About box click on ok.

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English

5. OPERATION 5.1 Retrieve patient data from PDMS Before measurement the patient data first has to be transferred from the PDMS to the seca 101 software. This allows you to transmit the results of measurement directly to the patient file in your PDMS. An interface which has been configured for the PDMS by your administrator is used to transmit the patient data to the seca 101 software. The exact procedure for retrieving patient data for the seca 101 software depends on the PDMS used at your facility and how your administrator has configured the interface to the seca 101 software. Contact your administrator for further information about this.

5.2 Start/exit program Start program

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Click on "startPrograms secaseca Flashseca Flash". The software will start.

NOTE: • The seca 101 software can be set up so that it starts automatically whenever a user logs on under Windows. Contact your administrator. • Some PDMS can be set up so that the seca 101 software starts automatically as soon as patient data are transmitted to the PDMS interface. Contact your administrator.

Operation • 9

Exit program

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Click on the cross symbol. The program will close.

5.3 Measurement Select measuring devices

1. Check that the seca 360° wireless USB adapter 456 is inserted in a USB port of the PC and that the LED on the USB adapter lights up red. 2. Switch on all measuring devices you wish to use. 3. In the software click on the »symbol next to Devices.

The Devices window appears. All measuring devices configured by the administrator are displayed. NOTE: No changes can be made in this window. If you wish to make changes, contact your administrator. 4. Click on the measuring devices you wish to use (here: measuring station seca 285, ROOM 1). 10 •

English 5. To hide the Devices window, click on the « symbol.

Perform measurement

1. Check that the correct patient data are shown in the seca 101 software. 2. Check that the measuring devices are switched on. 3. Check that the correct measuring devices are selected in the seca 101 software. ATTENTION! Incorrect measurement if wrong devices selected

If the wrong devices are selected, measured results may be assigned to the wrong patient or measured values may not be received at all. – Use the name of each device to check you have selected the right devices. – If devices in the network have been renamed or the configuration of wireless groups changed, contact your administrator. 4. Perform the measurements on the patient. 5. Check that the measured values are displayed in the fields Weight and Height of the software:

– If you are using seca 360° wireless devices with automatic data transfer activated, the measured values will be automatically transmitted to your PC. – If you are using seca 360° wireless devices without automatic data transfer being activated, press the Enter key (send/print) on the measuring devices to transmit the measured values to your PC. NOTE: • If you are not sure whether automatic data transfer is activated on your seca 360° wireless devices, contact your administrator or hospital technician.

Operation • 11

• The measured values will be displayed in the units selected as defaults in the software regardless of the settings used on the measuring devices.

6. Click on send to EMR to transmit the measured results to the electronic patient file in the PDMS. 7. Check in the PDMS that the measured values have been correctly transmitted and assigned to the right patient file. NOTE: Contact your administrator if you have any queries about the PDMS used at your facility.

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English

5.4 Work in software window Adjust window size

Navigate in downsized window

As with other graphical program interfaces, you can also adjust the window size for the seca 101 software. To do so, proceed as follows: 

To individually adjust the size of the window, drag on one corner of the program window.

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To increase the size of the program window to fill the screen, click on Maximize.

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To reduce the program window to the size individually selected, click on Downsize.

If you have greatly downsized the program window, not all patient data will be displayed in the window. A scrollbar will be displayed instead. To view all patient data, proceed as follows: 

Move the center box in the scrollbar to the left or right.

The patient data will appear depending on the direction of movement. 

Click on one of the arrow keys in the scrollbar.

Operation • 13

The patient data will appear depending on the direction of the arrow.

Minimize/restore window

If you wish to close the program window without exiting the program, proceed as follows: 

Click on Minimize. The program behavior will differ depending on the default settings made by the administrator: – The program appears as a button on the taskbar – The program appears as a program icon in the notification area of the taskbar.

To restore the program window, proceed as follows depending on the default setting:

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Click on the button in the taskbar.

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Right-click on the program icon in the notification area of the taskbar and select Open.

English

Edit data

As with other graphical program interfaces, you can also edit entries in the seca 101 software. To do so, proceed as follows: 

Add data manually.

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Select data and use the functions cut, copy and paste.

NOTE: • The functions cut, copy and paste can be accessed as a context menu if you right-click with the mouse. • Once the seca 101 program has received measured values, the data in the input fields for weight and height can no longer be edited.

Operation • 15

6. WARRANTY

17-10-01-218/11 S

Please note that this software is subject to restrictions on the warranty which may arise for example in conjunction with the license. The warranty restrictions can be called up at www.seca.com.

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