VISITRAK Digital Instructions for Use

3. Instructions for Use How to use VISITRAK – Quick Guide 1

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To get started, slide off the grey compartment and insert batteries as indicated.

The switch is located under the top-right ridge Remove the white backing layer from of the device. Press this to turn on VISITRAK VISITRAK Grid. Digital.

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Place the grid area over the wound. Position the top of the tracing grid in the direction of the patients’ head.

Trace around the edge of the wound margin onto the grid using a permanent marker pen. Care must be taken to remain within the grid area.

If the wound is too large to fit within the grid area of one tracing grid, overlap two tracing grids and trace the wound across both grids.

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Remove the contaminated wound contact layer from the tracing grid quickly and carefully. Dispose of as clinical waste.

Place the tracing grid on the surface of the VISITRAK Digital unit, fitting the holes in the tracing grid over the pegs on the unit surface. If available, place the coversheet on top of the tracing grid and secure over the pegs on VISITRAK Digital.

Place the stylus at a point on the wound tracing and press the switch on the stylus and wait until the tracing symbol appears in the display.

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88.9 Whilst holding the coversheet/tracing grid securely on the surface of the unit, trace the wound outline on the grid without lifting the stylus. Ensure that tracing is started and finished at the same point.

cm2

When processing is complete the device Place VISITRAK Depth into the deepest will BEEP and display the area measurement part of the wound and measure the depth in cm2 in the digital display. using the scale. Dispose of VISITRAK Depth as clinical waste. 05

3. Instructions for Use Features of VISITRAK – Quick Guide START HERE A

D Calculate the % non-viable or % viable tissue:

When the display shows the Area Measurement (in cm2) after following the instructions overleaf, you can:-

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1. Press here then follow steps 9 & 10 on page 3 to measure an area of viable/ non-viable tissue.

cm2

B

2. When processing is complete the unit will beep and the display will show the area of viable/ non-viable tissue in cm2.

Measure the % change in wound area: 1. Press here then use the keypad to enter the previous area.

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cm2

3. Press ‘OK’ to display the % viable/non-viable tissue.

E Find the Length: 2. Press ‘OK’ Press here

3. The display will show the % change in area:

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%

F Find the Width:

C

Press here

Calculate larger wounds using more than one tracing grid: 1. Press here then measure the second wound by following steps 9 & 10 overleaf. 2. When the processing is complete the unit will beep and the display will show the total area in cm2.

NB

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cm2

All buttons have to be pressed with the stylus. Remember, if a mistake is made all you have to do is quickly press ‘C’, And to reset it keep ‘C’ pressed. For more detailed instructions refer to the following pages.

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3. Instructions for Use VISITRAK Grid 1. Remove the white backing layer from VISITRAK Grid (Diagram A)

Calculating a Single Wound Area

E

9. If available, place the coversheet on top of the tracing grid and secure over the pegs on VISITRAK Digital. Hold coversheet/VISITRAK Grid securely on the surface of the unit, place the stylus at the start point of the tracing. Press the side switch on the stylus (this should be done in close proximity to the grid) until the tracking symbol appears on the screen.

A

4. Complete the patient identification and assessment information on the tracing grid (see ‘Symbols Guide’). and place the sterile grid area over the wound (Diagram B).

B

5. Place the tracing grid on the surface of the VISITRAK Digital unit (Diagram F), fitting the The segments of the display will illuminate in holes in the tracing grid over the pegs on the sequence indicating that the digital tablet is unit surface. ready to collect and process data.

F

10. With minimum pressure retrace the wound outline on the grid without lifting the stylus, starting and finishing at the same point and without going outside the grid area. The unit will BEEP to show that the trace is complete. When processing is complete the device will BEEP and display the area measurement in cm2 in the digital display.

Position the top of the tracing grid in the direction of the patient’s head.

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2. Trace around the edge of the wound margin 6. If available, place the coversheet on top of onto the grid using a permanent marker pen the tracing grid and secure over the pegs on VISITRAK Digital.

C

Note: If the unit double BEEP’s, an error has been made whilst retracing the wound area. Refer to the Troubleshooting section.

VISITRAK Digital 7. To insert the batteries: slide off the grey compartment (Diagram G) and insert the batteries as indicated.

G

11. Write the area measurement in the ‘area’ box on the tracing grid. Touching ‘C’ momentarily at this point will erase the area measurement.

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(Diagram C). Care must be taken to remain within the grid area. Extra functions: Trace around the perimeter of any viable or non viable tissue using the same tracing grid. Viable tissue includes areas of epithelialisation or granulation. Non-viable tissue includes 8. Switch ‘ON’ using the power button located necrotic or sloughy areas. If the wound is too large to fit within the grid under the top right edge of VISITRAK Digital. Unit Display area of one tracing grid, overlap two tracing grids and trace the wound across both tracing grids (Diagram D).

D

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0.0 (This will produce two separate semicircular tracings whose areas will need to be added together). 3. Remove the contaminated wound contact layer from the tracing grid by peeling quickly and carefully. (Diagram E). Dispose of as clinical waste.

cm2

%

cm2

cm2

Note: To reset VISITRAK Digital between patients, maintain contact with the ‘C’ button. VISITRAK Digital has a power save function if the tablet is not touched for 3 minutes. This is indicated by the display showing the cursor move across the screen.Touch the tracing grid with the stylus and the unit will reactivate. If VISITRAK Digital is not touched with the stylus for 8 minutes, it will automatically power down and will have to be switched on using the power button.

cm2

To continue repeat steps 9 and 10. Note: Do not maintain contact with the ‘C’ button unless you wish to reset the unit. If the stylus is not in contact with VISITRAK Digital for 3 seconds, the display will auto scroll and show the length and width measurements automatically for 2 seconds each. Selection of the function boxes or ‘C’ will stop the auto scroll. The scrolling function will only restart after selecting the area, length or width boxes. Displaying Length and Width 12. After the original area has been calculated e.g. 88.9cm2, touch the box under the length or width symbol on the tracing grid with the stylus, to display the length or width in centimetres, as required. Length

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cm

Width

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13. Write the results in the appropriate boxes 07

on the tracing grid. equates to a 30% reduction in wound area. Note: It is not possible to display length and width following the addition or subtraction of wound areas or further tracing grids. If the length or width symbol is touched at this point % the display will show:

–

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VISITRAK Depth 24. Place VISITRAK Depth into the deepest part of the wound using minimal pressure and at right angles to the wound bed and surrounding skin (Diagram H).

H

Calculating the % Non-Viable or % Viable Tissue

Note: Calculating the % viable tissue can be done in exactly the same way as calculating Calculating Area for Larger Wounds (more the % non-viable tissue, by following the steps below. than one tracing grid) Note: Calculating the area of a larger wound 20. After the wound area has been calculated, touch the box underneath the ‘non-viable using more than one tracing grid must be tissue’ symbol with the stylus. performed prior to the calculation of the % 25. Using your thumb, mark where you would non-viable or viable tissue. expect the skin surface to be and assess the depth using the scale on the depth indicator. 14. After the wound area from one tracing grid has been calculated, touch the ‘+’ button on 26. Record the wound depth in the box under the keypad with the stylus. cm2 the wound depth symbol.

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cm2

15. Repeat steps 9 and 10 for the second tracing grid. When processing is complete, the unit will BEEP and display the accumulated area in cm2, for example, assuming that the second area was 70cm2, the display will change to:

+

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21. Repeat steps 9 and 10 for the first area of non-viable tissue. When processing is complete the unit will BEEP and display the non-viable tissue area in cm2.

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22. If there are additional areas of non-viable tissue, touch the ‘+’ button and repeat steps 9 and 10 for each subsequent area of nonviable tissue.

cm2

When multiple tracing grids have been added together, only the wound area can be measured so the length and width parameters cannot be displayed. Note: The same process should be followed in order to subtract or add further areas. Touching ‘C’ at this point will return the display to the previous area measurement, which will flash until the next command is entered. To continue touch the ‘+’ or ‘–‘ button and repeat steps 9 and 10.

cm2

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As processing is completed for each additional area the unit will BEEP and display the accumulated area of non-viable tissue in cm2, for example, assuming that the second area was 2.7cm2, the display will show:

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2

cm Calculating the Change in Wound Area 16. After the wound area has been calculated, 23. Once all areas have been added, touch use the stylus to select the box under the area the ‘OK’ button with the stylus. The device will change symbol. The display will change to: then display the non-viable tissue as a

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17. Use the keypad on the tracing grid to enter percentage of the complete wound, e.g: the previous area. 10.7cm2 of 88.9cm2 = 12%. Touching ‘C’ at any point will return the display to the start of the non-viable tissue procedure (step 20).

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cm2

Touch each number in turn with the stylus, e.g. if the previous area was 127cm2, then enter ‘1’, ‘2’, ’ 7’, ‘0’. If an error is made, touch the ‘C’ button momentarily for each incorrect digit. Re-enter the correct digits. 18. When the area entered is correct, touch ‘OK’. 19. Assuming the new area is 88.9cm2 the unit will then display the % change in area. This 08

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27. Dispose of VISITRAK Depth as clinical waste.

4. Troubleshooting You notice

Possible causes

Solution

The function symbol on the tracing grid has been touched but the unit display has not changed.

Function symbol touched instead of the box below the function symbol.

Touch the box underneath the appropriate function symbol on the tracing grid using the stylus. Do not press the side switch on the stylus.

Area measurement does not appear in unit display. Unit double BEEP’s during/after tracing is complete and unit display flashes cm2 previous area reading.

Incomplete tracing on digital tablet, which may be due to: • The side switch on the stylus has not been pressed close enough to the unit surface. • Tracing did not finish in the same place as it was started. • The stylus has been lifted during tracing or some point of the line has been repeated. • The stylus/tracing has overlapped the grid area. • The grid slipped on the VISITRAK device surface during tracing of the wound outline.

Fit the holes in the tracing grid over the pegs on VISITRAK Digital. If available, place the coversheet on top of the tracing grid and secure over the pegs on VISITRAK Digital. Hold the coversheet/tracing grid on VISITRAK Digital surface using the unoccupied hand. Press the stylus side switch in close proximity to the tracing grid, and place the stylus at the start point of the tracing to activate the tracking symbol in the display. Trace the wound outline on the grid, whilst ensuring that minimum pressure is applied to the grid by the stylus. Do not lift the stylus while tracing and remain within the grid area. Start and finish the tracing at the same point. You will hear an audible BEEP to indicate a successful trace.

No length or width results available.

Multiple tracing grids have been added together. The length and width parameters cannot be displayed following these functions.

For large wound areas requiring multiple tracing grids, only the wound area can be measured.

The display screen shows the cursor moving across the screen.

The digital unit has an automatic power save (sleep) function if not touched after 3 mins with the stylus.

Touch the tracing grid with the stylus and the unit will reactivate. Proceed with the next function.

The battery symbol flashes on and off and subsequently remains on permanently. The unit cm2 double BEEPs

The batteries have reached a level which is approaching unacceptable for the unit to function.

The unit will not switch ‘ON’ and the display remains blank.

Battery power is so low that there is not enough energy to power up the unit.

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New batteries should be purchased and inserted into the unit.

5. Maintenance and Storage

6. Other Information

Replacing the Stylus Nib

Specifications

• Insert the nib of the stylus into the gap of the metal ring. • Squeeze the metal ring to secure the nib and pull to remove. • Place a new nib directly into the tip of the stylus and press firmly to secure.

Storage

• Ensure the VISITRAK Digital stylus is always returned to the unit recess when not in use.

Environmental Conditions Operating temperature range: Storage temperature range: Operating humidity: Storage humidity:

15 - 25˚C (59 - 77˚F) 5 - 25˚C (41 - 77˚F) 10 - 85% RH (noncondensing) 10 - 95% RH (noncondensing)

Cleaning Procedure

Clean VISITRAK Digital, stylus and coversheet in accordance with standard infection control procedures, or as below: 1. Wipe down all device surfaces using a damp soft cloth and a low level disinfecting solution. 2. Dampen another soft cloth with clean water and use this to wipe down all surfaces to remove the disinfecting solution. 3. Dry with a separate soft cloth. Do not immerse any part of VISITRAK or use a dripping wet cloth for cleaning. Do not sterilize the VISITRAK Digital or stylus, damage or destruction may result. Do not use plastic solvents or abrasive cleaners.

Physical Characteristics Height 35.1mm Length 300.7mm Width 207.1mm Weight 688g Electrical Characteristics Input 9 Volts DC Power Source 6 x 1.5V Batteries (AA or LR6) Classification and Safety Internally powered, classified in accordance with IEC 60601-1-1 and IEC 60601-1-2. Faults and Technical Assistance If your VISITRAK Digital unit develops a fault, or if there are signs of damage, contact your local market representative for assistance.

Manufacturer

Made in the United Kingdom for Smith & Nephew Medical Limited, Hull HU3 2BN, England. ™Trade Mark of Smith & Nephew. © Smith & Nephew 2003 www.smith-nephew.com

Caution Care should be taken to ensure that moisture does not seep into the electrical components of the unit or stylus. 09